2016 CORE Citywide Exercise Plan. Saturday, April 30, :00 a.m. to 12:00 p.m. - PDF

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2016 CORE Citywide Exercise Plan Saturday, April 30, :00 a.m. to 12:00 p.m. Published February 2016 This page intentionally blank 2 Exercise Plan - CORE Citywide Exercise April 30, 2016 Table of
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2016 CORE Citywide Exercise Plan Saturday, April 30, :00 a.m. to 12:00 p.m. Published February 2016 This page intentionally blank 2 Exercise Plan - CORE Citywide Exercise April 30, 2016 Table of Contents Letter of Introduction... 4 Background... 5 What s New in 2016?... 5 Important Dates to Remember... 6 Schedule for the Day of the CORE Citywide Exercise... 6 CORE Citywide Exercise Design... 7 Purpose, Goal and Objectives... 7 Exercise Participation Checklist for Group Leaders... 8 Artificialities and Assumptions... 9 Exercise Control An Exercise Safety Plan is Required Role of the Exercise Coach Mentor Groups CORE Citywide Exercise Skills Workshop Saturday, April 2, CORE Citywide Exercise Debriefing Saturday, April 30, Exercise Evaluation Simulated Neighborhood Drill Oakland Fire Department Training Division, Saturday, April 30, CORE Training Recertification Appendix A CORE Citywide Exercise Scenario Appendix B. Exercise Day Activities for Neighborhood Groups Appendix C. CORE to EOC Situation Report Form Appendix D. Registration Form for 2016 CORE Citywide Exercise Appendix E. CORE Graduate Recertification Form Appendix F Neighborhood Group Debrief / Hot Wash Form Appendix G. CORE Citywide Emergency Communications Appendix H. Field Teams Tracking Form Appendix I. CORE Citywide Exercise Flyer Exercise Plan - CORE Citywide Exercise April 30, Letter of Introduction CITY OF OAKLAND FIRE SERVICES AGENCY 1605 MARTIN LUTHER KING JR. WAY OAKLAND, CA Emergency Management Services Division (510) Greetings! FAX: (510) TTY/TTD: (510) The Oakland Fire Department, Emergency Management Services Division (EMSD) proudly announces the eleventh annual CORE Citywide Emergency Response Exercise on Saturday, April 30, 2016, 9:00 a.m. to 12:00 p.m. CORE is Communities of Oakland Respond to Emergencies; a program providing free training in disaster mitigation, preparedness, response, and recovery to residents of Oakland. The CORE Citywide Exercise is an opportunity for Oakland community members and neighborhoods to: 1) Test our disaster preparedness; and, 2) To practice and evaluate our ability to respond to a major emergency such as a significant earthquake or fire. As we have seen across the U.S., with the Napa earthquake, the King Fire, Hurricane Odile and other disasters, preparation now will pay big dividends when a disaster strikes. You can make a significant difference in how well you, your neighborhood and the City of Oakland respond to and recover from a major disaster. Please get together with your neighbors and start planning your participation in this year s exercise today! Meet with your neighbors; Register for the Citywide Exercise as a neighborhood or individual; and Attend the Exercise Skills Workshop on Saturday, April 2, You will be ready for success on April 30th and be ready to respond in the event of a major emergency/disaster. This CORE Exercise Plan contains information specific to Oakland's 2016 CORE Citywide Exercise. More general information on how your neighborhood can conduct an exercise is found in the CORE Neighborhood Exercise Guide available at Thank you for your continued support of the CORE program and your participation on Saturday, April 30, We wish you and your neighborhood group continued success in your effort to increase the resiliency of your neighborhood and the City of Oakland. Sincerely, Cathey Eide Cathey Eide Director, Emergency Management Services And Homeland Security Division 4 Exercise Plan - CORE Citywide Exercise April 30, 2016 Background A. The CORE Program Mission The CORE program s mission is to promote the spirit of neighbor-helping-neighbor and to provide the highest quality emergency and disaster prevention, preparedness, and response training. B. The CORE Program The Oakland Fire Department, Emergency Management Services Division (EMSD) initiated CORE (Communities of Oakland Respond to Emergencies) in 1990 following the 1989 Loma Prieta earthquake. CORE is a multi-hazard, community preparedness training program and is recognized as a Community Emergency Response Team (CERT) program. CORE teaches selfreliance skills and helps neighborhoods organize and establish response teams to take care of the neighborhood until professional emergency personnel arrive. Since its inception, CORE has provided free, community-based training for over 29,000 members of the Oakland community. C. Annual Citywide Exercise Saturday, April 30, 2016 (9:00 a.m. to 12:00 p.m.) The Annual CORE Citywide Exercise is a functional emergency response exercise designed to support Oakland residents and community members practicing CORE emergency response skills with exercise activities within their neighborhoods. CORE has supported an annual Citywide Exercise since Neighborhood groups of all skill levels are encouraged to participate. The CORE Citywide Exercise is an event that improves CORE member training and expands disaster preparedness awareness throughout the community. What s New in 2016? A. Registration Neighborhood leaders registering their neighborhoods for the Saturday, April 30, 2016 Citywide Exercise should use the Registration Form in Appendix D and return it via to or fax to Individuals also register using the same form. The online class registration system at will be used to register for the following CORE events: 1. The Citywide Exercise Skills Workshop, Saturday, April 2; 2. The Simulated Neighborhood Drill, Saturday, April 30; and, 3. The Citywide Debriefing following the Citywide Exercise, Saturday, April 30. Neighborhood groups that desire volunteer victims must provide their own volunteers and apply moulage (disaster injury make-up) themselves, on site, if desired. B. Resources to help you succeed in the 2016 CORE Citywide Exercise This 2016 CORE Exercise Plan has specific information for groups and individuals participating in the 2016 CORE Citywide Exercise on Saturday, April 30, Exercise Plan - CORE Citywide Exercise April 30, The CORE Neighborhood Exercise Guide provides guidance for groups conducting any type of exercise in their neighborhood. The CORE Neighborhood Exercise Guide has detailed information about planning, participating, and follow-up activities for neighborhood exercises from simple table-tops to full functional exercises Communications Guide to assist neighborhood communications both internally and externally with the City s Emergency Operations using amateur radio and GMRS radio communications. These resources are all available on the CORE web site under CORE Citywide Exercise. If you do not have internet access, please call for a copy. You are strongly encouraged to read this entire Exercise Plan! Important Dates to Remember January CORE Citywide Exercise Plan is available online. Exercise registration begins. Use the Registration Form in Appendix D. Please register as early as possible as a neighborhood or as an individual. Start planning in your neighborhood for the exercise. February 2016 Register for the Citywide Exercise Skills Workshop, Saturday April 2, Use the CORE online registration system at (register for classes/events). April 2, 2016 Attend the Citywide Disaster Exercise Skills Workshop. April 2016 Final neighborhood planning. April 30, 2016 Citywide Exercise Day! Register for the Citywide Disaster Exercise Debriefing, Saturday, April 30, Use the CORE online registration system at (register for classes/events). Citywide Exercise Debriefing for CORE Neighborhood group leaders. May 2016 Return recertification and debriefing forms, if not handed in at the Citywide Exercise Debriefing. Hold a follow-up meeting in your neighborhood. Schedule for the Day of the CORE Citywide Exercise 9:00 a.m. - 12:00 p.m. CORE Citywide Exercise 2:00 p.m. - 3:00 p.m. CORE Neighborhood Group Leaders Debriefing 6 Exercise Plan - CORE Citywide Exercise April 30, 2016 CORE Citywide Exercise Design The 2016 CORE Citywide Exercise was designed by the Oakland Fire Department s Emergency Management Services Division (EMSD) staff with assistance from CORE Advisory Task Force volunteers. The Oakland Fire Department, EMSD staff sincerely appreciate and thank the CORE Advisory Task Force volunteers for all the work, time, and effort contributed to the Exercise design, plan, guide, and overall Citywide Exercise planning activities. Purpose, Goal and Objectives A. Purpose The purpose of the annual CORE Citywide Exercise is to provide an opportunity for COREtrained volunteers to practice disaster response activities and enhance skills associated with operating a neighborhood-level disaster response. Participants who are not CORE-trained will have an opportunity to become more familiar with disaster preparedness principles. B. Citywide Exercise Goal and Objectives The goal of the 2016 CORE Citywide Exercise is to improve understanding of the CORE response team model and the role of each individual within that model immediately following a major disaster. The objectives of the 2016 CORE Citywide Exercise for participating neighborhood groups are: 1. Demonstrate understanding of how to assess the neighborhood s situation immediately following a major disaster and quickly identify victims and hazards on a neighborhood map, prioritize neighborhood response teams and create an action plan. 2. Demonstrate understanding of triage, treatment, documentation of and tracking and monitoring of victims from initial discovery until hand off to professionals. 3. Demonstrate effective communication at all levels: with neighborhood response teams; with nearby neighborhood groups; and relaying vital information via the Oakland CORE Neighborhood Situational Awareness EOC Report Form (Appendix C) through participating embedded Amateur Radio/GMRS Operators in neighborhoods and at designated participating Fire Stations. Assessing the neighborhood s situation immediately following a major disaster includes quickly identifying both victims and hazards on a neighborhood map and responding appropriately. This can be challenging with an initially small number of people. As additional volunteers become available, the neighborhood organization faces a different set of challenges to utilize those people effectively. It is expected that some of your neighbors may need medical attention following an actual disaster. Administering first aid to multiple victims requires an orderly process including: a) initial triage to prioritize response; b) treatment to stabilize life-threatening injuries; c) transport to the neighborhood s disaster first aid station; and d) tracking of victims on-going condition, subsequent treatment and eventual relocation to a hospital/medical facility. Exercise Plan - CORE Citywide Exercise April 30, Clear communication is the key to a successful response. The neighborhood will need to: a) communicate with its own response teams to monitor their safety; b) communicate with other, nearby neighborhood teams to exchange information or supplies; and c) correctly report the neighborhood s needs to the Oakland Emergency Operations Center (EOC) using the Oakland CORE Neighborhood Situational Awareness EOC Report Form (Appendix C). Most neighborhood groups will undertake all exercise objectives. Groups may expand the exercise to include additional response activities, or scale back to fewer objectives. Table-top exercises are an option for smaller groups. See suggested activities for participating groups in Appendix B. The objectives for individuals not part of an organized neighborhood are: 1. Connect with neighbors to promote starting your own CORE Neighborhood group; OR 2. Individual participants can participate with other individual participants in a Simulated Neighborhood Drill facilitated by CORE and the Oakland Fire Department at the Oakland Fire Department Training Division, Saturday, April 30, 8:30 a.m. to 12:30 p.m. CORE III training is not required, however, if you are CORE III trained, this drill will count for CORE training recertification. 3. For Individual Preparedness, make it a day to improve personal disaster preparedness. Have a Plan, Build a Kit, Get Involved. Any of these objectives will improve personal disaster preparedness. Individual participants interested in volunteering as Station Monitors, Safety Officers, Moulage Artists, or role-playing victims should contact the CORE office at Exercise Participation Checklist for Group Leaders Officially register your group as soon as possible with the CORE office. Additional exercise information will be provided to the CORE group leader. o Use the Registration Form for 2016 CORE Citywide Exercise in Appendix D. Please submit your completed registration form(s) to the CORE Office as soon as possible via to or fax to o If you do not have a neighborhood group, you may register as an individual to attend the Simulated Neighborhood Drill at the Oakland Fire Department Training Division, Saturday, April 30, 8:30 a.m. to 12:30 p.m. The Simulated Neighborhood Drill requires online registration in advance at or contact the CORE office for assistance. o For questions about registration, you may or call Confirm members of your neighborhood s exercise planning team. Set the date, time, and location of two or three exercise planning meetings. At these meetings, plan your group s exercise day activities, determine which skills to practice before the exercise, and identify the supplies needed for the exercise. Please see the Neighborhood Exercise Guide available at for more information. 8 Exercise Plan - CORE Citywide Exercise April 30, 2016 Clarify the goals and objectives for your neighborhood exercise. Use the general goal and objectives identified in this 2016 CORE Citywide Exercise Plan, but adjust them as necessary to fit your group s needs and capabilities. Be as specific as possible in identifying what you intend to accomplish. Register for and attend the CORE Citywide Exercise Skills Workshop on Saturday April 2, At least one person from each neighborhood group should attend. The workshop is open to those registered for the 2016 CORE Citywide Exercise. Advance online registration is required at or contact the CORE office for assistance. Promote neighborhood participation in the Saturday, April 30, 2016 CORE Citywide Exercise and in your group s exercise planning meetings. Create or update your neighborhood rosters, family rosters and equipment lists. Identify a member of your group who will act as the Safety Officer during the Exercise. See the Exercise Safety Plan described on page 11. The Safety Officer will also track CORE Graduates renewing their CORE certification by participating in the exercise (described further on page 14). Participate in the CORE Citywide Exercise on Saturday, April 30, 2016 in your neighborhood. Use the Exercise Scenario and Neighborhood Incident Signs to guide your group through a mock disaster response in your neighborhood. Conduct a debriefing or hot wash for your neighborhood participants after the exercise, between 11:30 a.m. and 12:00 p.m. Capture feedback on the Neighborhood Group Debrief/Hot Wash Form (Appendix F). Submit your completed Neighborhood Debrief/Hot Wash Form and CORE Graduate Recertification Form at the CORE Citywide Exercise Debriefing meeting on Saturday, April 30, 2016 or directly to the CORE office no later than May 13, Attend the CORE Citywide Exercise Debriefing on Saturday, April 30, 2016, 2:00 p.m. to 3:00 p.m., Oakland Fire Department Training Division. Join representatives of other neighborhoods to discuss the exercise and share experiences. See page 13 for a more detailed description. Advanced online registration is required at or contact the CORE office for assistance. Plan a follow-up meeting with your neighborhood group members to build on the momentum of the CORE Citywide Exercise experience. Discuss lessons learned, identify action items, review stored supplies, encourage additional CORE training, and discuss what skills your CORE group would like to exercise in April Artificialities and Assumptions It is likely that the 911 system will be overwhelmed during the initial hours (perhaps even days) of a large magnitude earthquake or other major disaster. For the purposes of this exercise, we are operating under the assumption that the 911 system is unavailable. Lack of 911 system availability activates your CORE neighborhood group s response. In a real emergency, the City of Oakland will also issue a notification via major media for Disaster Service Workers (i.e., CORE III trained volunteers) to activate their CORE teams. Exercise Plan - CORE Citywide Exercise April 30, The Oakland Emergency Operations Center (EOC) will not be staffed during the 2016 Citywide Exercise. However, following an actual large earthquake or other major disaster, the EOC would be activated by the City as quickly as possible. Following the first few hours of a real event, the EOC might collect the status of neighborhoods from Neighborhood Incident Commanders (NICs) using the Oakland CORE Neighborhood Situational Awareness EOC Report Form (Appendix C) delivered to amateur radio operators at participating Fire Stations. For the purposes of the 2016 Citywide Exercise, a Simulated EOC will be accepting such reports beginning at 10:00 am. This is a functional exercise, not a full-scale exercise. No emergency response agencies or hospitals will participate in the exercise. Participating groups must be self-sufficient. Any emergency response from outside the neighborhood will be simulated. Exercise time is real time from 9:00 a.m. to 11:30 a.m. Neighborhood Debriefing is from 11:30 a.m. to noon. Weather for the exercise is the actual weather occurring on April 30, A full scenario plus pre-scripted scenario updates are located in Appendix A. The Neighborhood Incident Commander (or other designated person) will read the scenario and the scenario updates, at the times indicated, to guide the flow of the exercise. Neighborhood Incident Signs (available for download at can be posted throughout participating neighborhoods to simulate individual incidents requiring emergency response during the course of the exercise. Stop Exercise is the phrase used to stop the exercise should a real emergency, injury, or safety hazard occur. The exercise may be stopped by the Neighborhood Incident Commander, the Safety Officer or any participant who observes a real emergency situation. Participating groups should focus on the primary exercise objectives outlined in this Exercise Plan. Groups are encouraged to modify their objectives as necessary based on the size and level of experience of their team members and geographic location of their neighborhood. Oakland firefighters will attempt to visit neighborhoods registered for the 2016 CORE Citywide Exercise, on a best-efforts basis. When they arrive, the Neighborhood Incident Commander should update the firefighters with the status of victims and hazards requiring professional assistance. This simulates what the NIC would be expected to do upon firefighters arrival on the scene in a real disaster. Exercise Control Control of the exercise at the neighborhood level is accomplished by the Neighborhood Incident Commander, Safety Officer, and/or Exercise Coach, if available. Exercise control refers to starting, stopping, altering, or suspending exercise activities. 10 Exercise Plan - CORE Citywide Exercise April 30, 2016 An Exercise Safety Plan is Required The following measures are needed to ensure a safe and secure CORE Exercise. Each group conducting hands-on activities is required to identify a member of their group to act as the Safety Officer during the exercise. Choose the Safety Officer on the basis of knowledge of basic CORE safety practices, understanding of potential dangers inherent in exercise activities, and leadership ability to effect immediate cessation of exercise activities should a hazardous condition be observed. Identify the Safety Officer with a unique name badge,
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