AX2012_ENUS_FINI_07 | Cheque | Financial Transaction

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  Chapter 7: Cash and Bank Management Setup 7-1 CHAPTER 7: CASH AND BANK MANAGEMENT SETUP Objectives The objectives are: ã   Set up cash bank transaction types. ã   Set up bank transaction groups. ã   Set up bank parameters. ã   Set up payment purpose codes. ã   Set up bank groups. ã   Create a bank account. ã   Define the check layout for a bank account. Introduction In Microsoft Dynamics AX ® , companies use the Cash and Bank Management module to create and maintain bank accounts. The bank account table contains a record for each bank account. Each record contains bank account information, such as the following: ã   Registration number and account number ã   Address ã   Other contact information ã   Currency ã   Check set up ã   Main account for posting The application uses this information to process all bank transactions, such as  payments and deposits. To use the Cash and Bank Management module, set up the following: ã   Bank transaction types ã   Bank transaction groups ã   Bank groups ã   Cash and bank parameters ã   Bank accounts ã   Checks  Financials I in Microsoft Dynamics ®  AX 2012 7-2 Scenario Annie, the bookkeeper at Contoso, must set up the banking functions for a new company. Annie first sets up the types of transactions Contoso must make, such as deposits and withdrawals. She then groups these transaction types to allow for an additional level for reporting and analysis. Next, Annie sets up bank groups for the banks with whom the company holds multiple accounts. Annie creates  payment purpose codes for reporting to the central bank. Finally, Annie indicates which account is used for checks returned from the bank and the number series that is used for banking documents. After Annie finishes setting up the banking functions, she enters the information for the company's bank accounts and indicates, for each account, how checks are to be designed. Bank Transaction Types Use bank transaction types to set up the types of transactions to be made in company bank accounts, such as deposit slips, fees, and interest charges. If the  bank reports transactions on its account statements, companies can use a summation of the transaction types for summary reconciliation. Users can indicate the transaction type on journal worksheets. When the journal is recorded, the application copies the contents of the Bank transaction type  field to the bank transaction. Create one transaction type for Non-Sufficient Funds (NSF) transactions. NSF transactions occur when a check is returned from the bank because the bank account lacks sufficient funds to honor the check. Procedure: Create Bank Transaction Types Perform the following to create bank transaction types. 1.   Click Cash and   Bank Management , click Setup , and then click Bank transaction types . 2.   Click the New  button to create a new record. 3.   Enter a unique code in the Bank transaction type  field. 4.   Enter the name of the transaction type in the Name  field.  Chapter 7: Cash and Bank Management Setup 7-3 5.   Click the Main account  arrow to select the ledger account to post corrections to and to add data for bank reconciliation. 6.   Repeat steps 2 through 5 to create each new Bank transaction type. FIGURE 7.1 BANK TRANSACTION TYPE FORM  Financials I in Microsoft Dynamics ®  AX 2012 7-4 Bank Transaction Groups Use bank transaction groups to set up groups of different bank transaction types. In the bank statement reconciliation, calculate totals for each bank transaction group and for each bank transaction type. For example, a group of transfers may include the bank transaction types of transfer and wire transfer. Procedure: Create Bank Transaction Groups Perform the following to set up bank transaction groups. 1.   Click Cash and bank management , click Setup , and then click Bank transaction groups . 2.   Click the New  button to create a new record. 3.   In the Bank transaction groups  field, enter a group identification code that refers to this group when a code is used in other system tables. The bank transaction group is an alphanumeric string of up to 10 characters. 4.   Enter a short description in the Description  field. 5.   Click the Type  FastTab. 6.   Click the Bank transaction type  arrow and select a bank transaction type to relate to the selected bank transaction group. The Name  field is populated automatically with the Bank transaction type name. 7.   Click the Add  button to add additional Bank transaction types to this Bank transaction group. 8.   Click the Remove  button to remove Bank transaction types from this Bank transaction group.
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