EXECUTIVE COMMITTEE SPECIAL MEETING

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EXECUTIVE COMMITTEE SPECIAL MEETING J U N E 1 5, SOUTHERN CALIFORNIA REGIONAL RAIL AUTHORITY EXECUTIVE COMMITTEE ROSTER COUNTY MEMBER Ventura: Keith Millhouse (Chair) 1 vote Councilmember City
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EXECUTIVE COMMITTEE SPECIAL MEETING J U N E 1 5, SOUTHERN CALIFORNIA REGIONAL RAIL AUTHORITY EXECUTIVE COMMITTEE ROSTER COUNTY MEMBER Ventura: Keith Millhouse (Chair) 1 vote Councilmember City of Moorpark Los Angeles: Richard Katz (Vice-Chair) 1 vote Member, Metro Board of Directors City of Los Angeles Mayor Appointee San Bernardino: Paul Eaton 1 vote Mayor, City of Montclair Chair, Safety & Operational Oversight Committee Orange: Art Brown 1 vote Councilmember, City of Buena Park Chair, Planning & Development Committee Riverside: Ron Roberts 1 vote Councilmember, City of Temecula Immediate Past Chair, SCRRA Board of Directors 700 S. Flower Street, Suite 2600 Los Angeles, CA SOUTHERN CALIFORNIA REGIONAL RAIL AUTHORITY SCRRA EXECUTIVE COMMITTEE SPECIAL MEETING TUESDAY, JUNE 15, :30A.M. SOUTHERN CALIFORNIA REGIONAL RAIL AUTHORITY (SCRRA) BOARD CONFERENCE ROOM 700 S. FLOWER, 25th FLOOR LOS ANGELES, CALIFORNIA TELECONFERENCE LOCATION Hilton Garden Inn Lobby 235 Hoosick Street Troy, New York AGENDA DESCRIPTIONS The agenda descriptions are intended to give notice to members of the public of a brief general description of items of business to be transacted or discussed. The posting of the recommended actions does not indicate what action will be taken. The Authority may take any action that it deems to be appropriate on the agenda item and is not limited in any way by the notice of the recommended action. The Chairman reserves the right to discuss the items listed on the agenda in any order. A person with a disability may contact the Board Secretary s office at (213) or via at least 24-hours before the scheduled meeting to request receipt of an agenda in an alternative format or to request disability-related accommodations, including auxiliary aids or services, in order to participate in the public meeting. Later requests will be accommodated to the extent feasible. SUPPORTING DOCUMENTATION The agenda, staff reports and supporting documentation are available from the Board Secretary, located at 700 S. Flower, 26 th Floor, Los Angeles, CA 90017, and on the Metrolink website at under the Agenda link. PUBLIC COMMENTS ON AGENDA ITEMS Members of the public wishing to address the Committee regarding any item appearing on the agenda, may do so by completing a Speaker s Form and submitting it to the Board Secretary. Speakers will be recognized by the Chairman at the time the agenda item is to be considered. When addressing the Committee, please state your name for the record. Please address the Committee as a whole through the Chair. Please note comments to individual Committee members or staff are not permitted when addressing the Committee. A speaker s comments shall be limited to three (3) minutes. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA Members of the public wishing to address the Committee regarding any item not on the agenda, but within the subject matter jurisdiction of the Committee, will be taken under Item 2 (Public Comment), and will be subject to the same guidelines as noted above. 700 S. Flower Street, Suite 2600 Los Angeles, CA SCRRA Executive Committee Special Meeting Agenda Transmittal Date: June 10, 2010 Meeting Date: June 15, 2010 Page 2 1. Call to Order 2. Public Comment CONSENT CALENDAR 3. Approval of Minutes June 1, 2010 meeting Staff recommends the Committee approve the minutes of the above-noted meeting. REGULAR CALENDAR 4. Proposed New Board Special Committees Governance and Sustainability / Growth In early 2010, in response to the Metrolink Commuter Rail Safety Peer Review Panel s recommendations on strategic planning and governance, The Oftelie Company was engaged to conduct a strategic assessment. Staff has developed a recommended process to engage the Board in a four month effort leading up to the Strategic Workshop on September 23-25, 2010 to begin to address the issues surrounding governance and sustainability/growth. Staff recommends that the Executive Committee recommends that the Board authorize the Chairman to appoint two fivemember Board of Director-level special committees, a Governance Special Committee and a Sustainability / Growth Committee. CLOSED SESSION 5. Closed Session a. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED and EXISTING LITIGATION Pursuant to Subdivision (a) and (b) of Government Code Section Anticipated and existing litigation arising out of the September 12, 2008 collision between a Metrolink train and a Union Pacific freight train on the Ventura County Line, near Chatsworth, CA, including but not limited to:fravola v. SCRRA, Veolia Transportation Inc., Connex Railroad LLC, MTA - PC043734; Magdaleno v. SCRRA, et al- PC043703; Jeremy Schneider v. SCRRA, a public entity also known as Metrolink, Connex Railroad LLC, Veolia Transportation, Inc.- BC405966; Carolyn Rambo v. SCRRA, a public entity also known as Metrolink, Connex Railroad LLC, Veolia Transportation, Inc. - BC405967; Albert Cox and Marianne Cox v. SCRRA dba Metrolink, Veolia Environment, SA, Veolia Transportation Services, Inc, a division of Veolia Environment, dba Connex, Connex Railroad LLC. - BC406161; Steven Lindell v. SCRRA, Veolia, Connex, and MTA - PC044349; Doug Smith v. SCRRA dba Metrolink - PC044535; Gracilda Tejero Tiu, Jay Tiu, Pomino D. Tejero, and Victoria R. Tejero v. SCRRA dba Metrolink, Veolia Transport Service Inc., Connex Railroad LLC, Estate of Robert M. Sanchez - BC407455; Kong Chao and Caryn Chao v. SCRRA Executive Committee Special Meeting Agenda Transmittal Date: June 10, 2010 Meeting Date: June 15, 2010 Page 3 Veolia Transportation, Inc.; Connex Railroad, LLC; Estate of Robert M. Sanchez, deceased - BC400547; Michelle Baker, et al. v. SCRRA, MTA, Veolia, Connex, Mass, Herzog, Bombardier, UPRR - BC404544; Janice M. Kish, et al v. SCRRA, MTA, Veolia, Connex, Mass, Herzog, Bombardier, UPRR - BC404545; SCRRA v. Connex - CV b. THREAT TO PUBLIC SERVICES OR FACILITIES Pursuant to Government Code Section 54957: Consultation with agency representatives: Chief Executive Officer, Agency Counsel, Security Risk Consultant (Section 54957) c. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant Exposure to Litigation Pursuant to Subdivision (b) of Government Code Section (1 or more potential cases) REGULAR CALENDAR 6. Chief Executive Officer s Report Agency Update 7. ADJOURNMENT MINUTES OF THE SCRRA EXECUTIVE COMMITTEE SPECIAL MEETING-JUNE 1, 2010 COMMITTEE MEMBERS IN ATTENDANCE: ITEM 3 VCTC: (1 vote) KEITH MILLHOUSE (Chair) BOARD MEMBERS PARTICIPATING BY PHONE (as noted on the posted agenda): METRO: RICHARD KATZ (Vice-Chair) 1 (1 vote) OCTA: (1 vote) ART BROWN SANBAG: PATRICK MORRIS 1 (1 vote) RCTC: (1 vote) RON ROBERTS OTHER BOARD MEMBERS PARTICIPATING: METRO: ARA NAJARIAN STAFF : JOHN FENTON, Chief Executive Officer HELEN PARKER, SCRRA Counsel GREG GRAVES, Risk Manager OLGA YERO, Board Secretary Meeting minutes are presented in a format that corresponds with the Executive Committee Meeting Agenda, which is incorporated by reference with these minutes. SCRRA Executive Committee meeting packets are available from the Metrolink Website (www.metrolinktrains.com) or by calling the Board Secretary at Call to Order The June 1, 2010 special meeting of the Executive Committee was called to order by Chairman Millhouse at 10:34a.m. The Secretary called roll and confirmed a quorum. 1 Director Morris was in attendance at the request of Director Paul Eaton. Vice-Chair Katz joined the meeting during closed session. Executive Committee Special Meeting MINUTES June 1, 2010 Transmittal Date: June 10, 2010 Page 2 2. Public Comment At this time Chairman Millhouse inquired if any members of the public wished to address the Committee regarding any items not listed on the agenda, within the subject matter jurisdiction of the Committee. There being no requests to speak, the Public Comment period was formally closed. CONSENT CALENDAR 3. Approval of Minutes a) March 24, 2010 b) March 25, 2010 c) May 18, 2010 Upon a motion by Director Brown, seconded by Director Roberts, the Committee unanimously approved the minutes of the above-noted meetings. The Secretary called roll and confirmed a unanimous vote. ACTION: The Committee approved the minutes of the above-noted meetings. Chairman Millhouse announced that the Secretary would be contacting all members to confirm their availability for a meeting the week of June 14, CLOSED SESSION 4. Closed Session CONFERENCE WITH LEGAL COUNSEL ANTICIPATED and EXISTING LITIGATION Pursuant to Subdivision (a) and (b) of Government Code Section Anticipated and existing litigation arising out of the September 12, 2008 collision between a Metrolink train and a Union Pacific freight train on the Ventura County Line, near Chatsworth, CA, including but not limited to:fravola v. SCRRA, Veolia Transportation Inc., Connex Railroad LLC, MTA - PC043734; Magdaleno v. SCRRA, et al- PC043703; Jeremy Schneider v. SCRRA, a public entity also known as Metrolink, Connex Railroad LLC, Veolia Transportation, Inc.- BC405966; Carolyn Rambo v. SCRRA, a public entity also known as Metrolink, Connex Railroad LLC, Veolia Transportation, Inc. - BC405967; Albert Cox and Marianne Cox v. SCRRA dba Metrolink, Veolia Environment, SA, Veolia Transportation Services, Inc, a division of Veolia Environment, dba Connex, Connex Railroad LLC. - BC406161; Steven Lindell v. SCRRA, Veolia, Connex, and MTA - PC044349; Doug Smith v. SCRRA dba Metrolink - PC044535; Gracilda Tejero Tiu, Jay Tiu, Pomino D. Tejero, and Victoria R. Tejero v. SCRRA dba Metrolink, Veolia Transport Service Inc., Connex Railroad LLC, Estate of Robert M. Sanchez - BC407455; Kong Chao and Caryn Chao v. Veolia Transportation, Inc.; Connex Railroad, LLC; Estate of Robert M. Sanchez, deceased - BC400547; Michelle Baker, et al. v. SCRRA, MTA, Veolia, Executive Committee Special Meeting MINUTES June 1, 2010 Transmittal Date: June 10, 2010 Page 3 Connex, Mass, Herzog, Bombardier, UPRR - BC404544; Janice M. Kish, et al v. SCRRA, MTA, Veolia, Connex, Mass, Herzog, Bombardier, UPRR - BC404545; SCRRA v. Connex - CV Ms. Parker announced the Committee would convene to Closed Session to discuss the item listed on the posted agenda. The Committee convened to Closed Session at 10:36 a.m. and reconvened in open session at 11:15 a.m. at which time Chairman Millhouse indicated that the Brown Act did not require a report on the record. REGULAR CALENDAR 5. Chief Executive Officer s Report Agency Update: None ADJOURNMENT 6. There being no further business for consideration by the Committee, the meeting was adjourned at 11:16 a.m. Respectfully submitted, Olga Yero, Board Secretary/Senior Executive Assistant SOUTHERN CALIFORNIA REGIONAL RAIL AUTHORITY TRANSMITTAL DATE: June 10, 2010 MEETING DATE: June 15, 2010 ITEM 4 TO: FROM: SUBJECT: Executive Committee Chief Executive Officer Proposed New Board Special Committees Governance and Sustainability / Growth Issue In early 2010, in response to the Metrolink Commuter Rail Safety Peer Review Panel s recommendations on strategic planning and governance, The Oftelie Company was engaged to conduct a strategic assessment. Staff has developed a recommended process to engage the Board in a four month effort leading up to the Strategic Workshop on September 23-25, 2010 to begin to address the issues surrounding governance and sustainability/growth. Recommendation Staff recommends that the Executive Committee recommends that the Board authorize the Chairman to appoint two five-member Board of Director-level special committees, a Governance Special Committee and a Sustainability / Growth Committee. Alternatives a. The Board could defer or not authorize creation of the special committees. b. The Board could choose modify the scope of the proposed special committees. Background The Oftelie Company has completed its initial task of assisting staff to focus on Metrolink s future direction, governance, financial structure, and the relationship with the agency s five member agencies prior to undertaking and a new 3-5 year strategic plan for the agency. Drawing from the consultant s initial input, staff believes that the next step in the process should be to engage Board Members in several foundational areas that are critical to unlocking the potential of Metrolink. Staff is recommending that the Governance Special Committee work with the consultant and staff to revise the agency s mission, modernize the Joint Exercise of Powers Agreement to Establish the Southern California Regional Rail Authority, and update the 700 S. Flower Street, Suite 2600 Los Angeles, CA Unlocking the Potential of Metrolink Transmittal Date: June 10, 2010 Meeting Date: June 15, 2010 Page 2 roles and responsibilities of the Board, Member Agencies, and key stakeholders pursuant to the new JPA agreement. Staff is also recommending that the Sustainability and Growth Special Committee be tasked with developing new funding strategies, interagency fare policies and programs and service connectivity initiatives that would lead to growth in ridership and capacity. Staff will continue to involve Stan Oftelie, Eric Haley, and Jim Schultz in the strategic development process at least through the September Board workshop. Budget Impact Staff will identify operational efficiencies that will allow continued consultant assistance within the adopted FY budget. Prepared by: Steve Lantz, Director, Executive Projects, SCRRA JOHN E. FENTON Chief Executive Officer
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