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USMIRS SYSTEM NAVIGATION MANUAL Effective Date: November 17, 2003 NOTE: Any USMIRS policy contained herein is for guidance only. Refer to the OFFICIAL policy directive(s) contained in the HQ USMEPCOM messages
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USMIRS SYSTEM NAVIGATION MANUAL Effective Date: November 17, 2003 NOTE: Any USMIRS policy contained herein is for guidance only. Refer to the OFFICIAL policy directive(s) contained in the HQ USMEPCOM messages and USMEPCOM Regulation Draft i Table of Contents Table of Contents ii Table of Figures xiv Document Change History xix How to Use This Manual xx Abbreviations xxi Definition of Terms xxii USMIRS Main Menu Section I 1. USMIRS Main Menu Introduction USMIRS Main Menu - Utilities Introduction Forms/reports (OU10) Labels (TP07) Printers Review day msg IP address Table maint Mail Sys Admin USMIRS Main Menu - Testing Introduction Check In/Out (TA01) Appl Location (TP11) No Show (TP02) Enlistment Testing Program (ETP) Student Testing Program (STP) Projections (CN01) Personal Data (OP01) Adp (ADP680) Database query (CE05) Workload N Status (OQ03) Process results (CR01) Qrp: Quality Review Process (QR01) Reconcile (OR01) Print USMIRS Main Menu - Medical Introduction Check - In/Out (TA01) Appl Location (TP11) No Show (TP02) Medical Data (MD01) Alcohol Test (MD09) 4-2 ii 4.7 Ship samples Disqual Review (MD12) Projections (CN01) Personal Data (OP01) Adp (ADP680) Database query (CE05) Workload Print N Status (OQ03) Process results (CR01) Qrp: Quality Review Process (QR01) Reconcile (OR02) Disclosure (OQ01) USMIRS Main Menu - Operations Introduction Check - In/Out (TA01) Appl Location (TP11) No Show (TP02) Enlistment Projections (CN01) Adp (ADP680) Database Query 1 (CE05) Database Query 2 (OM01) Workload N Status (OQ03) Process results (CR01) Qrp: Quality Review Process (QR01) Cssn (OP04) Reconcile Print USMIRS Main Menu - Tracking Introduction Check - In/Out (TA01) Appl Location (TP11) No Show (TP02) Packet Projections (CN01) Adp (ADP680) Database Query 1 (CE05) Database Query 2 (OM01) Workload N Status (OQ03) Process results (CR01) Qrp: Quality Review Process (QR01) Cssn (OP04) Reconcile Print USMIRS Main Menu - Service Introduction 7-1 iii 7.2 Data Entry View Only Print Communication Introduction Status (CO01) ARADS MCRISS NRAMS Help Introduction Exit Introduction 10-1 Individual Screen Instructions II 11. AA03 Aptitude Data Introduction Prerequisite Instructions Correct Trans Option Manual Data Option Composites Option Spec Test Option AA04 Incomplete USMEPCOM Form 680A-E Introduction Instructions AA05 Scoring System Introduction AA06 Intent to Combine Introduction Instructions ADP680 USMEPCOM Pcn 680ADP Introduction Prerequisite Instructions ADP680 Personal Screen ADP680 Ins (Insurance) Screen ADP680 Testing Screen ADP680 Medical Screen ADP680 Dep Screen ADP680 Dep Dis Screen ADP680 Accession Screen ADP680 Discrep Screen ADP680 Misc Screen ADP680 Wrk Hist Screen ADP680 Menu ADP680 Refresh ADP680 Print AS01 High School Reports 16-1 iv 16.1 Introduction Instructions AS02 High School Reports Introduction Prerequisite Instructions Student Testing Reports Cumulative and Incomplete Reports AS03 ASVAB High School Products Introduction Prerequisite Instructions Pattern to Print the ASVAB SUMMARY RESULT ASVAB Products and Reports AS04 High School Database Introduction Prerequisite Instructions Update High School Information Update High School s Population Only AS05 Session Information Introduction Prerequisite Instructions Processing New Session Add New Students to an Existing Session Using Scanner Correcting Session Information Deleting a Session AS06 Manual Updating Students Introduction Instructions AS07 Local Student DB Query Introduction Instructions AS08 Central Student DB Query Introduction Prerequisite Instructions Search by SSN Search by School Information Search by Student Information HELP - High School Directory HELP CSDB Student Information Query HELP CSDB Query Result Instructions to Operate Central Student Database Query Result AS08 Display Service Composite Scores AU01 MET Site Introduction Instructions CE01 Service Enlist Introduction 25-1 v 25.2 Prerequisite Instructions CE01 Test/Med CE01 DEP CE01 DISCH (Discharge) CE01 ACC (Accession) Rollback CE05 USMIRS Local Database Query Introduction Prerequisite Instructions Applicant or Student Database Query CE05 Results Pending for HIV or DAT CE05 ENTNAC Results Pending Applicant Location in MEPS CE05 DEP Out Shippers CE05 Reserve/Guard Shippers CN01 USMEPCOM Form 727 Processing List Introduction Instructions CN02 Print 727PL Introduction Instructions CO01 Status Introduction Instructions CR01 MEPS Processing Workload Introduction Instructions MD01 Medical Data Introduction Prerequisite Instructions No Medical Evaluation (NO-MED-EVAL) Medical Examination Complete (MED-EXAM-COMP) Medical Examination - Additional Information Required (MED-EXAM-ADDL-INFO- REQ) Medical Prescreen (MED-PRESCREEN) Non MEPS Medical Examination (NON MEPS MED) HIV Results (HIV) Inspection - No Change To Medical Data (INSP-NC) Inspection with Changes To Medical Data (INSP-C) Evaluate Medical Data (EVAL-DATA) Correct Medical Data (CORR-MED) Drug Results (DRUG-RES) MD02 HIV/LAB Introduction Instructions MD03 Drug Lab Introduction 33-1 vi 33.2 Instructions MD04 Print Med Label Introduction Instructions MD06 Lab Information Introduction MD07 Medical Consult Scheduling Introduction Instructions MD08 Med Brief Introduction Instructions MD09 Alcohol Test Introduction Definitions of Tabs Instructions MD10 Notification Letters Introduction Instructions MD12 Medical Disqualification Records Introduction Instructions MU01 Physicians Introduction Add New Physician Instructions Update Existing Physician Instructions Deleting Physician Instructions MU02 Consult Facilities Introduction Instructions OA01 Accession Data Introduction Definitions of Tabs Instructions OC01 DD Form 4/1-4/ Introduction Instructions OC02 DD Form 4/ Introduction Instructions OD01 DEP-in Data Introduction Definitions of Tabs Instructions 46-2 vii 47. OE01 Entnac Data Introduction Definitions of Tabs Instructions OG01 DEP Discharge Introduction Definitions of Tabs Instructions OM01 USMIRS Local Database Query Introduction Prerequisite Instructions OM01 Individual Query OM01 Range Query by Name OM01 Print Packet File Labels OM01 Print Duplicate Roster OM01 QNE Counts by SPF OM01 MEPS Workload Statistics OP01 Personal Data Introduction OP01 Screen 1 Instructions OP01 Screen 2 Instructions OP01 Screen 3 Instructions OP04 SSN Conflicts Assigned Introduction Instructions OQ01 PEI/PAI Introduction Prerequisite Instructions Interviewer Role Medical Role Service Role Operational Role View by SSN View All OQ03 N Status Introduction Instructions OR01 Testing Reconciliation Introduction Prerequisite Instructions Workload Displayed MET Site WKID(S) OR02 Medical Reconciliation Introduction Prerequisite Instructions Workload 55-2 viii 55.4 WKID(S) OR03 Operations Reconciliation Introduction Prerequisite Instructions Workload WKID(S) OU01 MEPS Info Introduction Instruction OU02 User Account Administration Screen Introduction Add User Account Instructions Updating User Account Information Deleting User Account Information Creating an Account with Multiple SPF Requirements for the Packet Tracking Module OU03 User Role Administration Introduction Prerequisite Instructions Add User Role Deleting User Role OU04 Duty Positions Introduction Delete Individual Instructions Add Social Security Number Instructions Replace Existing Social Security Number with Another Instructions OU05 Recruiter Station Location Introduction Add New Recruiter Station Instructions Update Recruiter Station Information Instructions Delete Recruiter Station Instructions OU06 MEPS Schedule Introduction Instructions OU07 Local MEPS Definitions Introduction Instructions OU10 Form and Reports Introduction Instructions OY01 DD Form Introduction Instructions QR01 Quality Review Process Introduction 66-1 ix 66.2 Instructions TA01 Check In / Check Out Introduction Definitions of Tabs Check In Process Instructions Check Out Process Instructions TP01 Packet Form Charge In/Out Introduction Charge Out Instructions Charge In Instructions TP01 727PL Charge Out Introduction Charge Out Instructions Charge In Instructions TP02 No Show Roster Introduction Instructions TP03 DA Form Introduction Instructions TP04 DA Form Introduction Instructions TP05 Packet Purge Introduction Instructions TP06 Records Flag Introduction Instructions TP07 Print Labels Introduction Instructions TP08 Projected Workload Accounting Introduction Instructions TP09 Actual Workload Accounting Introduction Instructions TP10 Overdue Packet Roster Introduction Instructions TP11 Applicant Location Roster Introduction Instructions 79-1 x 80. TU01 Valid Applicant Tracking Locations Introduction Instructions TU02 Valid Packet Tracking Locations Introduction Instructions TU03 Packet Authority Introduction Instructions UU01 Select Printers Introduction Instructions UU02 Organizational Units Introduction Instructions UU03 Send Message Introduction Instructions UU04 Message of the Day Introduction Instructions UU06 Cancel All Print Jobs Introduction Instructions UU08 System Utilization Introduction Instructions UU09 Wall To Wall Introduction Instructions UU10 Password Admin Introduction Instructions UU11 Reset Barcode Printer Introduction Instructions UU12 Cancel Jobs Introduction Cancel One Job Instruction Cancel All Print Jobs Instructions UU13 Printer Location Introduction Instructions UU14 Processing SPFs 94-1 xi 94.1 Introduction Instructions UU18 Common Print Screen (Variable Title) Introduction Instructions UU19 Common Answer Screen (Variable Title) Introduction Instructions UU20 Reset User's Failed Login Count Introduction Instructions UU21 System Printer Introduction Instructions 98-1 Off-Line Applications III 99. OPSCAN 8 Scanner Introduction Instructions Testing 2000 ETP Introduction OMR PC Instructions Testing 2000 Errors Instructions Testing 2000 CAT ASVAB Introduction OMR PC Instructions Manual entry of Raw Score Tests (administered prior to January 2002) Testing 2000 STP Introduction OMR PC Instructions Manual Student Entry (Item Entry) Instructions Appendixes IV 103. Appendix 1 - Control Keys for Keyboard For USMIRS Appendix 2 - Racial and Ethnic Code Racial Code Table Ethnic Codes Database Conversion Process Appendix 3 - Rules for Purging Applicant Data Appendix 4 - USMIRS Data Entry Screens Appendix 5 - Calculating PAMDEH, PAMDEHO, and Rid Appendix 6 Ownership Modes Types of Record Ownership Types of Ownerships On Screen Displays xii 108.4 Example of Provisional Owner Appendix 7 Ownership Modes with Output Products Appendix 8 SSN Conflict Records Appendix 9 - ZHM088 and AA03 Additional Information ZHM AA03 Additional Information xiii Table of Figures Figure 1 USMIRS Main Menu 1-1 Figure 2 USMIRS Main Menu with Utilities Expansions 2-2 Figure 3 Utilities with Printers Expansions 2-3 Figure 4 Utilities with Table Maint Expansions 2-4 Figure 5 Utilities with Sys Admin Expansions 2-5 Figure 6 Utilities - SA Reports with Expansions 2-6 Figure 7 Utilities - User Admin with Expansions 2-7 Figure 8 Utilities - Printers with Expansions 2-8 Figure 9 Utilities - System Monitor with Expansions 2-9 Figure 10 Utilities - Send Message with Expansions 2-10 Figure 11 USMIRS Main Menu with Testing Expansions 3-1 Figure 12 Testing with ETP Expansions 3-2 Figure 13 Testing with STP Expansions 3-3 Figure 14 Testing - High School with Expansions 3-4 Figure 15 Testing - Session with Expansions 3-5 Figure 16 Testing - Student Query with Expansions 3-6 Figure 17 Testing with Workload Expansions 3-7 Figure 18 Testing with Print Expansions 3-8 Figure 19 USMIRS Main Menu with Medical Expansions 4-1 Figure 20 Medical with Ship Samples Expansions 4-2 Figure 21 Medical with Workload Expansions 4-3 Figure 22 Medical with Print Expansions 4-4 Figure 23 USMIRS Main Menu with Operations Expansions 5-1 Figure 24 Operations with Enlistment Expansions 5-2 Figure 25 Operations with Workload Expansions 5-4 Figure 26 Operations with Reconcile Expansions 5-5 Figure 27 Operations with Print Expansion 5-6 Figure 28 USMIRS Main Menu with Tracking Expansions 6-1 Figure 29 Tracking with Packet Expansion 6-2 Figure 30 Tracking with Workload Expansions 6-3 Figure 31 Tracking with Reconcile Expansions 6-4 Figure 32 Tracking with Print Expansions 6-5 Figure 33 USMIRS Main Menu with Service Expansions 7-1 Figure 34 Service with Data Entry Expansions 7-2 Figure 35 Service with View Only Expansions 7-3 Figure 36 Service with Print Expansions 7-4 Figure 37 USMIRS Main Menu with Communications Expansions 8-1 Figure 38 Communications with ARADS Expansion 8-2 Figure 39 Communications with MCRISS Expansions 8-3 Figure 40 Communications with NRAMS Expansions 8-4 Figure 41 USMIRS Main Menu with Help Expansion 9-1 Figure 42 USMIRS Main Menu with Exit Expansions 10-1 Figure 43 AA03 Aptitude Data 11-1 Figure 44 AA04 Incomplete USMEPCOM Form 680A-E 12-1 Figure 45 AA05 Scoring System 13-1 Figure 46 AA06 Intent to Combine 14-1 Figure 47 ADP680 USMEPCOM Pcn 680ADP 15-1 Figure 48 ADP680 Personal 15-2 Figure 49 ADP680 Ins (Insurance) 15-3 xiv Figure 50 ADP680 Testing 15-3 Figure 51 ADP680 Medical 15-4 Figure 52 ADP680 DEP 15-4 Figure 53 ADP680 DEP Dis (Discharge) 15-5 Figure 54 ADP680 Accession Screen 15-5 Figure 55 ADP680 Discrep (Discrepancy) 15-6 Figure 56 ADP680 Misc (Miscellaneous) 15-6 Figure 57 ADP680 Wrk Hist (Work History) 15-7 Figure 58 AS01 High School Reports 16-1 Figure 59 AS01 High School Reports with Printing Selections 16-2 Figure 60 AS02 High School Reports 17-1 Figure 61 AS03 ASVAB Products with Selections 18-1 Figure 62 AS04 High School Information 19-1 Figure 63 AS05 Session Information 20-2 Figure 64 AS05 with Correction to Student Record 20-3 Figure 65 AS06 Manual Update Student Information 21-1 Figure 66 AS06 Screen with Racial Category Pop- up Window 21-3 Figure 67 AS07 Local Student DB Query 22-4 Figure 68 AS07 with Selected Student 22-5 Figure 69 AS08 Central Student Database Query 23-1 Figure 70 AS08 Central Student Database Query Results 23-2 Figure 71 AS08 High School Query Input Screen 23-3 Figure 72 AS08 High School and Student Input Query 23-4 Figure 73 AS08 HELP High School Directory Start Button 23-6 Figure 74 AS08 Help High School Directory Instructions 23-6 Figure 75 AS08 Help CSDB Start Button 23-7 Figure 76 AS08 Help CSDB Instructions 23-7 Figure 77 AS08 Help CSDB Query Result Start Button 23-8 Figure 78 AS08 Help Instructions Display for CSDB 23-8 Figure 79 AS08 Display Service Composites Button Figure 80 AS08 Service Composite and Standard Scores Figure 81 AU01 MET Site 24-1 Figure 82 CE01 Service Enlist 25-1 Figure 83 CE01 Test/Med 25-2 Figure 84 CE01 DEP 25-3 Figure 85 CE01 Service Enlist with Service Required Codes 25-4 Figure 86 CE01 Disch 25-5 Figure 87 CE01 ACC 25-6 Figure 88 CE01 Service Enlist with Rollback 25-8 Figure 89 CE05 USMIRS Local Database Query 26-1 Figure 90 CE05 Applicant or Student Data 26-2 Figure 91 CE05 HIV or DAT Results Pending 26-3 Figure 92 CE05 Entnac Results Pending 26-4 Figure 93 CE05 Applicant Location in MEPS Display 26-5 Figure 94 CE05 DEP-Out Shippers Display 26-6 Figure 95 CN01 USMEPCOM Form 727 Processing List 27-1 Figure 96 CN02 Print 727PL 28-1 Figure 97 CO01 Communication Status 29-1 Figure 98 CO01 RSN/ISDN or MODEM System Status 29-2 Figure 99 CO01 Modem to Dial Update Field 29-2 Figure 100 CO01 OFF-LINE System Status 29-2 xv Figure 101 CO01 HOST DOWN System Status 29-3 Figure 102 CO01 UNDETERMINED System Status 29-3 Figure 103 CR01 MEPS Processing Workload 30-1 Figure 104 CR01 Total Results 30-2 Figure 105 MD01 Medical Data 31-1 Figure 106 MD02 HIV/Lab 32-1 Figure 107 MD03 Drug Lab 33-1 Figure 108 MD04 Print Med Labels 34-1 Figure 109 MD06 Lab Information 35-1 Figure 110 MD07 Medical Consult Scheduling 36-1 Figure 111 MD08 Med Brief 37-1 Figure 112 MD09 Alcohol Test 38-1 Figure 113 MD09 SSN Without Medical Record 38-2 Figure 114 MD09 Additional Pop-up Windows 38-2 Figure 115 MD10 Notification Letters 39-1 Figure 116 MD12 Medical Disqualification Records 40-1 Figure 117 MU01 Physicians 41-1 Figure 118 MU02 Consult Facilities 42-1 Figure 119 OA01 Accession Data 43-1 Figure 120 OC01 DD Form (4/1-4/2) 44-1 Figure 121 OC02 DD Form (4/3) 45-1 Figure 122 OD01 DEP-in Data 46-1 Figure 123 OE01 Entnac Data 47-1 Figure 124 OE01 Project 47-2 Figure 125 OG01 DEP Discharge 48-1 Figure 126 OM01 USMIRS Local Database Query Figure 127 OM01 Individual Query 49-2 Figure 128 OM01 Individual Display Query 49-3 Figure 129 OM01 Range Query by Name 49-4 Figure 130 OM01 Print Packet File Labels 49-5 Figure 131 OM01 Qne Counts by SPF 49-6 Figure 132 OM01 MEPS Workload Statistics 49-7 Figure 133 OP01 Personal Data First Screen 50-1 Figure 134 OP01 Personal Data Second Screen 50-4 Figure 135 OP01 Personal Data Third Screen 50-6 Figure 136 OP04 SSN Conflicts Assigned 51-1 Figure 137 OQ01 PEI/PAI 52-1 Figure 138 OQ01 PEI/PAI Disclosure Input 52-2 Figure 139 OQ01 Remarks Input 52-3 Figure 140 OQ01 Medical, Service or Operations Input to Disclosures 52-4 Figure 141 OQ01 View by SSN 52-5 Figure 142 OQ01 View All by SSN 52-6 Figure 143 OQ03 N Status 53-1 Figure 144 OR01 Testing Reconciliation 54-1 Figure 145 OR01 Testing Reconciliation with Projected Workload 54-2 Figure 146 OR01 Testing Reconciliation with MET Site 54-3 Figure 147 OR01 Testing Reconciliation with Transactions Counts 54-4 Figure 148 OR02 Medical Reconciliation 55-1 Figure 149 OR02 Medical Reconciliation with Workload 55-2 Figure 150 OR02 Medical Reconciliation with Transactions Counts 55-3 Figure 151 OR03 Operational Reconciliation 56-1 xvi Figure 152 OR03 Operational Reconciliation with Workload 56-2 Figure 153 OR03 Operations Reconciliation with Transactions 56-3 Figure 154 OU01 MEPS Info (Information) 57-1 Figure 155 OU02 User Account Administration Screen 58-1 Figure 156 OU03 User Role Administration 59-1 Figure 157 OU04 Duty Positions 60-1 Figure 158 OU05 Recruiter Station Location 61-1 Figure 159 OU06 MEPS Schedule 62-1 Figure 160 OU07 Local MEPS Definitions 63-1 Figure 161 OU10 Forms and Reports 64-1 Figure 162 OY01 DD Form Figure 163 OY01 DD form 93 Spouse s Information 65-2 Figure 164 OY01 DD form 93 with Children's Information 65-3 Figure 165 OY01 DD form 93 with Father or Mother Information 65-4 Figure 166 OY01 DD form 93 with Do Not Notify Information 65-5 Figure 167 OY01 DD form 93 with Beneficiary Information 65-6 Figure 168 OY01 DD form 93 with Commercial Life Insurance Information 65-7 Figure 169 QR01 Quality Review Process 66-1 Figure 170 TA01 Check In / Check Out 67-1 Figure 171 TP01 Packet Form Charge In/Out 68-1 Figure 172 TP Charge Out 69-1 Figure 173 TP02 No Show Roster 70-1 Figure 174 TP03 DD Form Figure 175 TP04 DD Form Figure 176 TP05 Packet Purge 73-1 Figure 177 TP06 Records Flag 74-1 Figure 178 TP07 Print Labels 75-1 Figure 179 TP08 Projected Workload Accounting (Service) 76-1 Figure 180 TP09 Actual Workload Accounting (Service) 77-1 Figure 181 TP10 Overdue Packet Roster 78-1 Figure 182 TP11 Applicant Location Roster 79-1 Figure 183 TU01 Valid Applicant Tracking Locations 80-1 Figure 184 TU02 Valid Packet Tracking Locations 81-1 Figure 185 TU03 Packet Authority 82-1 Figure 186 UU01 Select Printers 83-1 Figure 187 UU02 Organizational Units 84-1 Figure 188 UU03 Send Message 85-1 Figure 189 UU04 Message of the Day 86-1 Figure 190 UU06 Cancel All Print Jobs 87-1 Figure 191 UU08 System Utilization 88-1 Figure 192 UU09 Wall to Wall 89-1 Figure 193 UU10 Password Admin 90-1 Figure 194 UU11 Reset Barcode Printer 91-1 Figure 195 UU12 Cancel Jobs with One Selected 92-1 Figure 196 UU12 Cancel a Job with Print Queue Pop-up window 92-1 Figure 197 UU12 Cancel Jobs with All Selected 92-2 Figure 198 UU12 Cancel Jobs with Printer Selection 92-2 Figure 199 UU13 Printer Locations 93-1 Figure 200 UU14 Processing SPFs 94-1 Figure 201 UU18 Common Print Screen with Variable Titles 95-1 Figure 202 UU19 Common Print Screen with Variable Titles 96-1 xvii Figure 203 UU20 Reset User's Failed Login Count 97-1 Figure 204 UU21 System Printer 98-1 Figure 205 Testing 2000 ETP - USMI
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