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Office of Services for Students with Disabilities Faculty Resource Guide for Stockton Programs November 2015 Dear Distinguished Faculty: This has been a year of many changes at Services for Students with
Office of Services for Students with Disabilities Faculty Resource Guide for Stockton Programs November 2015 Dear Distinguished Faculty: This has been a year of many changes at Services for Students with Disabilities (SSD), as we have worked internally to strengthen our resolve to serving students, and equally important, being an effective resource for faculty. In anticipation of the new Stockton programs being offered at our Sacramento and San Francisco campuses, SSD sought to proactively explore how our office would support the need to provide services to students on those campuses. In such preparation, SSD enlisted the expertise of a consultant who not only assisted us with preparing to serve our new populations, but also reviewed our current policies and practices and made recommendations to help our department provide the best level of service to students as well as optimize support to faculty. As you know, faculty play a critical role in supporting students with disabilities, from listening and understanding to providing classroom accommodations. In doing this, you support the University s dedication to diversity, as well SSD s mission of providing equal and equitable accessibility to students with disabilities. Congruent with our mission, and to assist you in your work with students, we've created a resource guide specifically for faculty. We would appreciate any feedback or suggestions you may have for improving the content or for sharing creative and practical solutions to the provision of academic accommodations. SSD values and celebrates a collaborative approach in our work with students, and we encourage you to contact us at any time if we can be of assistance. We will be delighted to answer questions, address concerns, or talk about ideas you may have for enhancing the services we offer to students. We sincerely appreciate the core role you play and all that you do for students with disabilities. We look forward to continuing our partnership with you on behalf of our students. Kind regards, Daniel Nuss Director, Services for Students with Disabilities Table of Contents About This Resource Guide Pacific s Diversity Policy...2 Introduction 2 Information about Resource Guide 4 Overview or Services for Students With Disabilities 5 Resources for Faculty Providing Accommodations for Students...6 Common Classroom Accommodations Alternate formatting of course materials...7 Assistive Technology 8 Class Notes 9 Readers...10 Scribes.11 Library Assistance...11 Registration Assistance...12 Classroom Relocation..12 Classroom Furniture...12 Testing/Exam Accommodations..13 Auxiliary Aids..15 Other Academic Accommodations 16 Additional Time/Extended Deadlines On Assignments Policy (NEW)...16 Attendance Accommodations (NEW)...18 Other Faculty Resources Syllabus Statement 20 Academic Standards..20 Confidentiality...21 Student Referral to SSD 22 Rights and Responsibilities...22 Service Animals 23 1 University of the Pacific does not discriminate in the administration of any of its educational and/or other programs on the basis of race, color, national origin, ancestry, religion, disability, sexual orientation, gender and age except where age is a bona fide occupational requirement. This notice is given pursuant to the requirements of Title IX of the Educational Amendments of 1972, Title VII of the Civil Rights Act of 1964, Section 504 of The Rehabilitation Act of 1973 and amendments, the ADA, and other laws, orders and regulations governing discrimination. University of the Pacific has designated the Director of Human Resources to coordinate the University s policies prohibiting unlawful discrimination and harassment. Any person with a complaint should contact in writing: Director of Human Resources, University of the Pacific, 3601 Pacific Avenue, Stockton, CA Introduction University of the Pacific is committed to providing equal educational opportunities for qualified persons with disabilities in a manner consistent with the University s obligations under law. No qualified person with a disability shall be excluded from participating in any University program, nor be denied benefits of any University program, or otherwise be subject to discrimination on the basis of such disability. University of the Pacific is committed to providing access for qualified students, faculty, staff, and visitors to University programs. This non-discrimination policy applies to all qualified students who seek to participate in employment, in access to facilities, student programs, activities and services. For most accessibility issues on campus the Director of Services for Students with Disabilities is the contact person for 504/Academic issues for students as well as for staff and faculty facilitating student access issues. Students, staff, and faculty can contact the Director of Services for Students with Disabilities or the appropriate action office mentioned above. When appropriate, the Director of Services for Students with Disabilities will follow-up to ensure necessary action is complete and advise the individual identifying the issues of the action that was taken with regard to their stated concern. In order to protect the disability confidentiality issues for students in the event that direct contact with the University operational unit office is neither desired nor advisable, the Director of Services for Students with Disabilities is the contact point for 504/academic issues. Students who believe that they have been denied reasonable accommodation should contact the Director of Services for Students with Disabilities. In the case that the complaint is against the Office of Services for Students with disabilities, the student should contact the Assistant/Associate Vice President of Student Life/Dean of Students. Students who believe that there has been an unresolved violation of their right to reasonable accommodation should refer to the grievance procedure contained on pages of the SSD Policy Manual Student Manual. 2 The Office of Services for Students with Disabilities is located in the McCaffrey Center, Rooms 115, 116, 132 and 137. During the Fall and Spring semesters, the Office of Services for Students with Disabilities is open Monday through Friday from 8:30am 5:00pm, except holidays and/or non-instructional days observed by the University. Summer hours may vary and are posted accordingly. PLEASE REPORT ANY PHYSICAL OR PROGRAM ACCESSIBILITY PROBLEM TO THE OFFICE SERVICES FOR STUDENTS WITH DISABILITIES Director of Services for Students with Disabilities: Information about the Resource Guide The information contained in this resource guide serve as the guidelines under which the Office of Services for Students with Disabilities (SSD) delivers services to students with disabilities. This resource guide is designed to assist faculty by providing consistent procedures for services to students with disabilities. University of the Pacific reserves the right to change, modify or delete provisions of this resource guide without prior notice and these policies are subject to interpretations and applications by the Provost or designee and/or Vice President for Student Life or designee. As changes or updates occur, SSD will make every effort to update this manual and provide alternative formats in a timely manner. Alternative Formats A desk copy of this resource guide can be made available in alternate formats including enlarged print, and CD-ROM in both Microsoft Word and PDF format. The desk copy is available at SSD, McCaffrey Center, Rooms 115 and 137. Faculty and staff wishing to read the resource guide at another location on campus may borrow the guide by presenting a valid faculty/staff ID card. A copy of a specific policy or procedure is available if requested, in photocopy or in an alternative format. The resource guide is also available online, and will be periodically updated at Core University Policy on Students with Disabilities The University does not discriminate against students on the basis of disability in the administration of its educational and other programs. The University will reasonably accommodate qualified students with disabilities as defined by applicable law; if the individual is otherwise qualified to meet the requirements of the program without fundamental alteration and/or without undue hardship to the University. Harassment on the basis of disability issues is prohibited by the University s policies. If appropriate, the University may choose to consult with such individuals, internal or external to the University, to provide further assistance needed to evaluate the request for accommodation. For purposes of reasonable accommodation, a student with at disability is a person who: (a) has a physical or mental impairment which limits one or more major life activities (such as walking, seeing, speaking, learning, or working); or (b) has a record with the University by which the University has officially recognized such impairment. To be eligible to continue at the University, the student or must meet the qualifications and requirements expected generally of its students, and must also be able to perform the requirements of the individual major or program in which they are enrolled. A qualified student is an individual with a disability as defined by this policy and applicable law who meets the academic and technical standards requisite to admission and participation in the educational program or activity. Accommodations are such modifications to the course, program or educational requirements as are necessary and effective for the individual, if reasonable to provide at the University and do not nature fundamental aspects. Accommodations do not include exemption from academic evaluation standards or from the code of student conduct. 4 An Overview of Disability Services The Office of Services for Students with Disabilities (SSD) coordinates support for students with disabilities so they may participate fully in college life and derive the greatest benefit from their educational experiences. We work with approximately nine percent of Pacific s students, including those with learning disabilities, ADHD, chronic health conditions, traumatic brain injuries, hearing impairments, physical disabilities, psychological disorders, visual impairments and other health impairments. We also assist students who experience temporary medical conditions and injuries who may need accommodations. And we consult with students who suspect they may have a disability or are referred by a faculty or staff member. Whether you're a new student at Pacific or a current student just now checking out our resources, we'd be happy to talk with you about the services that we provide. Our staff works with students on an individual basis to plan strategies, including reasonable accommodations, to facilitate access to learning, living, and other experiences at Pacific. Some of the accommodations used by students include but are not limited to extended time on exams, a distraction-reduced exam setting, access to class notes, alternate formats of text, and accessible campus housing. We also provide academic coaching, including assistance with time management and organizational skills. Mission Statement The Office of Services for Students with Disabilities, which reports to the Division of Student Life, has been designated by the University to ensure students with disabilities equal access to all academic and University programs in a manner provided by the Core University Policy. This goal is met through the evaluation of requests for provision of academic accommodations, support services, self-advocacy skill training, and disability-related educational programming for the University community. SSD has established the following goals in providing service to students with disabilities: GOAL 1 (SERVICE DELIVERY): 1. To deliver effective academically related services to students, which support their scholarly pursuits. GOAL 2 (APPROPRIATE ADVOCACY): 2. To advocate in an appropriate manner for the needs and interest of students as provided in the Core University Policy, to orient faculty and staff to the obligations and rights of students and of those who teach and provide services, provide useful explanation to students when requests should not be granted under University policy, as well as to enrich and educate the campus community. GOAL 3 (ACCESSIBILITY): 3. To promote and foster an accepting, accessible campus environment in all the programs and service the University offers. GOAL 4 (EMPOWERMENT): 4. To empower students with disabilities to advocate on their own behalf and to enrich students with the skills to be productive citizens. 5 Faculty Resources Providing Accommodations for Students When to Provide Accommodations Faculty should provide accommodations to students who: Provide timely notification of the need for accommodation for a particular course. Once the student has met with faculty to discuss accommodation needs and have their approved accommodation request signed. You are not obligated to provide accommodations until the student meets with you to discuss their accommodation needs and the request for accommodation letter sent from the Office of Services for Students with Disabilities (SSD) has been signed by both the student and you. However, if a student has an apparent disability and the accommodation appears to be reasonable, please consider providing the accommodation while waiting for official notification from SSD. Please refer students to SSD if you have not received an accommodation letter on their behalf or if you do not have knowledge that the student has been approved for accommodations. Please note: If a student offers to provide you with a copy of disability-related documentation, such as medical records or a psycho-educational evaluation, please refer the student to SSD, the office designated by the college to manage such records. Providing accommodations Please provide classroom accommodations as indicated on the student s accommodation letter. Keep in mind, that the student may not need all of the listed accommodations for a particular course. Meeting with students regarding their accommodations We recommend that you meet with students who have been approved for accommodations to discuss how to best administer their accommodations in your course. During this meeting, students may or may not choose to disclose the nature of their disability. Due to the very personal and private nature of some disabilities, it is important that meetings take place in a location that protects the student s right to privacy. 6 Accommodations SSD is the office at Pacific that determines reasonable accommodations for students with disabilities. Our staff base decisions on documentation received from each student with a disability, the student s functional limitations, and the student s input about specific needs. Accommodations are intended to level the playing field and ensure an equitable educational experience for students with disabilities. In this section, you ll find information on the most commonly used classroom accommodations. Please don t hesitate to contact SSD at with any questions or concerns you may have regarding these or other accommodations. Common Academic Accommodations Alternative Formatting of textbooks and academic materials Students who have disabilities that affect their ability to read standard print materials may be eligible to receive texts in alternate format. SSD offers a variety of alternate formats of text. These include, but are not limited to, the following formats: Audio E-text (PDF,.rtf, EPUB, or other forms of digital text) Large print Braille Alternate formats may require the use of specialized hardware or software that may be provided by SSD. These may include, but are not limited to, DAISY players, MP3 players, and specialized computer software. If needed, our staff may be able to teach students how to use this equipment and software. Converting textbooks and other materials into an alternate format can be a time-consuming, labor-intensive task. It can take several weeks to convert print materials to electronic, Braille, or enlarged formats. Students with print disabilities such as blindness. low-vision, and/or other learning disabilities need to have access to their textbooks and other course materials at the same time as others in the class. For these reasons, students or SSD Staff may ask professors for a reading list before a term begins. Your help in providing this information will assist us in ensuring that students receive alternate formats in a timely manner. Additionally, providing book orders to the Bookstore in a timely manner ensures that SSD can consult the bookstore about required textbooks in the event faculty members are unavailable. 7 Assistive Technology As an approved accommodation, some students may be permitted to use assistive technology (i.e. spell checkers, calculators, word processing or any other technical tool), in order to provide equal access for participation in the academic environment. SSD Staff will work with faculty to determine what limitations, if any should be put into place to assure that unequal academic competition does not result. The Office of Services for Students with Disabilities maintains information regarding the availability of assistive technology and access to such technology. Please contact SSD for additional information or referrals when necessary. We use a variety of assistive technologies to help our students study and learn more effectively. Here s a taste of what we offer: Kurzweil 3000/Firefly Use this reading, writing, and learning software to augment your studies. If you like to listen to your assignments while reading them, whether they are Word documents or PDFs, Kurzweil could be a great option for you. To ease the writing process, Kurzweil also offers a number of helpful tools like an audible spell checker and customized word prediction. Kurzweil access is provided to approved students as an accommodation and can be accessed from any computer, laptop, or other mobile device that meet the minimum system requirements.. Learn more about Kurzweil Dragon Naturally Speaking How would you like to train a computer to type for you? Dragon Naturally Speaking is voice recognition software that lets you interact with a Mac or PC just by talking. It learns your voice and then responds to your commands like send or search the internet. With Dragon, you can also speak your thoughts and ideas as they occur to you and they ll appear on the screen in programs like Word or Excel three times faster than typing. Learn more about Dragon Naturally Speaking. Livescribe Smartpen Think James Bond. This astonishing piece of technology looks like a pen, but does much more than write. Everything your professor or study partner says while you are taking notes gets recorded by the Smartpen. Anytime you need to review for a test or presentation, simply tap the pen on your notes and it will play the accompanying audio. Students who are registered with Accessibility Resources and have been approved for note taking assistance can check out a pen from Accessibility Resources as long as supplies last. 8 Class Notes, Readers, Scribes and Library Assistance Class Notes Having access to class notes is integral to the learning process. All students are encouraged to actively engage in class, and taking notes is one of the many ways this occurs. However, some students with disabilities encounter barriers when taking handwritten notes in class. When this is the case, SSD collaborates with students to explore accommodation options. Commonly used accommodations for note taking include: Use of a computer to take notes Audio recorded class sessions to supplement the student's written notes (Students who record classes as an accommodation will be required to sign an audio recording agreem
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