Minutes - Annual General Meeting of the Canadian Powerlifting Union Monday April 6, 2015, St. John s NL, 1:00 pm - PDF

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Minutes - Annual General Meeting of the Canadian Powerlifting Union Monday April 6, 2015, St. John s NL, 1:00 pm 1) Roll Call Joe Oliveira BC Louis Levesque QU Elizabeth Anderson BC Tyler Ramsey PEI Justin
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Minutes - Annual General Meeting of the Canadian Powerlifting Union Monday April 6, 2015, St. John s NL, 1:00 pm 1) Roll Call Joe Oliveira BC Louis Levesque QU Elizabeth Anderson BC Tyler Ramsey PEI Justin Smith PEI Avi Silverberg AB Jason Fancey NL Frank Williams NL Tony Granville NL Michelle Smith NS Chris Arnold SK Ryan Fowler SK Mike Knott ON Linda McFeeters ON Brock Haywood MB Barry Antoniow Treas. Bill You VP Bill Jamison Referee Sandro D Angelo VP Mark Giffin President Mike Armstrong Sec Mark Wasson - NB 2) President s Message Read by Mark Giffin 3) Minutes of the last Annual General Meeting Will not be read, posted on the website Motion to accept ON passed. 4) Treasurer s Report Read by Barry Antoniow motion to accept, BC - passed 5) Secretary s Report Read by Mike Armstrong motion to accept, NL - passed 6) Reports from CPU Officers a) Referee Chairman consider proposals in his report, Page 19 Read by Bill Jamison b) Registration Chairman (read as art of secretary s report) c) Public Relations Chairman (none) Motion to accept all - MB passed 7) Reports of Standing and Special Committees d) Disabilities Integration Committee Read by Barry Antoniow e) Doping Control Committee Read by Mike Armstrong - some discussion followed. f) Coaching committee Read by Ryan Fowler Motion to accept all above reports ON - passed 8) Reports from Affiliated Provinces** Motion to accept all as distributed - 9) Old business - Online Membership review of startup (read as part of secretary s report) - Proposal to create a lifetime achievement, lifting performance based, not based on the last years lifting. Voted that Ryan Fowler will develop criteria for voting on next year. - Feedback from Executive Council or Voting Council feedback to Nationals meet director using standardized form, similar to IPF feedback given to Worlds meet directors. Will implement a meet directors guide and standardized feedback form (proposed form attached) 1 10) CCES Presentation (approx. 1 hour, to start at 3pm) Presentation by Tony Fiorentino of CCES 11) New Business- Action on Proposed Amendments See below 12) Items for Discussion See below 13) Affiliation of new Member Provinces Mark Wasson presented affiliation bid New Brunswick Mark reviewed their progress so far, website, constitution, equipment, first contest set for July 3 14) Delinquent Provinces None New Brunswick ws accepted for provisional membership by vote. 15) Future Championships Bids Nationals 2016 Regina, SK (change from Moose Jaw passed by vote) Nationals Quebec, Saguenay (Joel Boulianne MD) Eastern Canadians 2015 NL Western Canadians 2015 AB (later passed on the SK) 16) Any other business Four items from Bill Jamison, referee chair 1. There needs to be a referee s form for National referee candidates. This needs to be filled out and then signed by their provincial referees chairperson, or their provincial secretary, or their provincial president. The form needs to be sent to the National Referees Chairperson. Bill Jamison discussed motion made passed Bill Jamison and Mike Knott will develop 2. Funding should be increased for National referees from $25 to $35 per session. International referees should be increased from $750 to $1200. Withdrawn 3. To upgrade from the free program Professional Plans, to the $25 yearly program of 50 units (tests). Appproved 4: Bylaw Proposal A prospective national referee must have been a provincial referee for 2 years, refereed one provincial and 4 open contests. Second- NL - 17) Annual Awards (nominee s) Bill Jamison Award: Mike Knott Winner Male Powerlifter: Josh Hancott - winner Male Bencher: John Giffen - winner Female Powerlifter: Rhaea Stinn - winner Female Bencher: Taunia Stevens - winner 18) Adjournment 2 Proposals Submitted/Discussion Items CPU Anti-Doping Committee Chris Robb, Chairman Harnek Singh Rai, Member Proposed Revisions -CPU Constitution Update R1 General Revision to All Anti-Doping Clauses - Revise all references of CCES to Independent Testing Administrator Reason -Recommended by CCES Second ON 1. Revise Clause Change the first sentence to read The CPU shall utilize the services of a WADA compliant 3rd party Independent Testing Administrator as its doping control collection and testing facilitator. Second Treasurer 2. Revise Bylaw Delete Provincial Affiliates on-site and substitute and Independent Testing Administrator Coordinators Reason - To maintain 3rd party impartiality in athlete selections for testing. Second MB 3. Revise Bylaw After the words ...are to be forwarded to... , change to ...CPU Anti-Doping Committee Chairman . After the words ...and copied to the... change to CPU President . Reason - To match the procedure currently being followed. Second BC 4. New Bylaw 8:20 - To read In addition to urine collection and testing, the CPU reserves the right to execute In- Competition and Out-Of-Competition blood collection and testing as provided by its Independent Testing Administrator Reason - To coordinate fully with the 2015 WADA Anti-Doping Code, 2015 Canadian Anti-Doping Program and current IPF Anti-Doping Rules which include for blood testing. Also, to be compliant with the 2015 WADA Technical Paper, which specifies that blood collection be done. Second PEI 5. New Clause To read As noted in IPF Anti-Doping Rules Clause 5.6 and Canadian Anti- Doping Rules clause Part C Clause 5.6, a Whereabouts Program will be applied to selected athletes within the CPU Out-Of-Competition Testing Pool. These athletes will be notified and educated by the Independent Testing Administrator in the requirements and their duties in the Whereabouts Program, and will be required to submit whereabouts in accordance with the specified rules. They will also be subject to sanctions for 3 Missed Tests and Filing Failures as explained in IPF Anti-Doping Rules Clause 2.4 and Canadian Anti-Doping Rules Clause 2.4. Reason - A Whereabouts Program reduces the number of missed tests, which has been an issue with the CPU Out-Of- Competition Program. It is also the next step in expansion of the CPU Testing Program, to come into line with the IPF Anti-Doping Program as well as other National Sport Organizations worldwide. Second SK Tabled until after CCES presentation Later voted on - passed 6. New General Heading - After clause insert a new heading called General Second PEI 7. New Clause To read CPU members intending to compete in IPF Regional, Continental or World Championships will be permitted to apply to the CPU s Independent Testing Administrator for Therapeutic Use Exemptions (TUE) for prescribed medications that are on the current WADA Prohibited Substance List, as long as they have a current membership in good standing Reason -To harmonize with the CADP allowing for TUE s -Second AB 7A. New Clause To read CPU members intending to compete at the National level and below, may undergo a medical review to validate and permit the use of prescribed medications for therapeutic reasons. There is no requirement for an athlete to obtain a medical review until a positive test is reported by the Independent Testing Administrator. If an athlete is notified by the CPU of a positive test, the CPU will request the athlete to submit the required material for a medical review. The medical review will be granted by provided the athlete satisfies all of the conditions set out below: the athlete demonstrates by means of appropriate documentation that he or she has a medical diagnosis made by a licensed physician prior to sample collection; the athlete has a prescription signed by a licensed physician prior to sample collection consistent with the finding; the athlete provides appropriate confirmation that he or she is being followed and monitored by a licensed physician to ensure the treatment plan matches the diagnosis; the athlete should declare the use of the prescribed medication on the Doping Control Form. The Independant Testing Administrator may have the information provided by the athlete reviewed and evaluated by a physician. Medical reviews will be performed promptly following the athlete s notification by the CPU, that a medical review is required. The medical review will not be commenced until all the information listed above is submitted in a legible format. The material submitted by the athlete will be returned to the athlete after the medical review is completed. Reason -To harmonize with recent changes in the CADP allowing for retroactive Medical Reviews. Second QU 4 8. New Clause To read Once a decision has been rendered in any TUE or Medical Review application, the decision is not open to appeal by the applicant. Reason -For organizations that have fully adopted the Canadian Anti-Doping Program (CADP), the International Standard TUE (ISTUE) rules apply, which allow for appeal. The CPU has not fully adopted the Canadian Anti- Doping Program and as such, there will be no references to the ISTUE rules in the new Testing Agreement. Second SK From: Sandro D Angelo, Vice President Proposal: To offer an annual Scholarship that would be funded by the CPU and or its Provincial members in the amount of $250 each to a 4 students (or possibly more students) that have competed in powerlifting as a junior or sub junior and will be attending a Canadian university or College Program. The CPU would set the criteria and invite students to apply. Seconded by AB Tabled until next year, proposer will develop criteria. From: Mark Giffin, CPU President Request for Stipend Increase for CPU Secretary Requested amount: $5000 annual, paid quarterly. Business Justification (prepared by Mike, on my request): With a membership level far exceeding anything previously seen, the workload on the Directors has similarly increased by. Many of the administrative tasks done by the President, two VP s and Treasurer are taking a lot of their time, time better spent in planning and execution of programs for the betterment of the organization. The total time required is approaching 1000 hours in a year, roughly 4 hours a day, too much to expect for a volunteer, or at $1000 per year. Each task involved is now large enough to receive its own stipend: Registration Chairman - troubleshooting any issues, responding to s from provinces and individual members - responding to requests for cards for no credit card membership purchases - tracking the above and invoicing provinces for CPU fees - tracking annual affiliation fees for provinces - Time: 3 hours a week, 150 hours annual. Records Chairman - Adding new records to CPU website - producing record certificate to send to lifters. - Time: to produce each website record and certificate ready to mail is 20 minutes, x 420 annual: 140 hours. Championship Secretary 5 - coordinating teams for World and other international teams. - primarily a communication job, s, collecting fees, hotel payments, submitting payments, entry forms Classic worlds had 18 lifters, it generated about 350 communications. Time: varies, but probably averages 6 hours a week, 300 hours annual. - working with the Nationals meet director can add another 20 hours or more on to this. Website/Facebook - posting of contest results primarily. - other updates, pictures, Facebook notices, responding to FB questions, Forum posts Time: 4 hours week, 200 hours annual. CPU Secretary - keeping the minutes of meetings, annual and special - update bylaws, Policies and Procedures as required. - monitor CPU Exec forum, set up votes, results Time: 2 hours a week, 100 hours annual. Total: 910 hours per office, $5000 total = $5.49 per hour. Recognizing that our current membership levels may not last indefinitely, I would suggest a review of these stipends annually by the other Directors. Second by ON Amended that the secretary s stipend be increased to $ for 2015 and the above proposals be reworded to fit the bylaws correctly. Seconded by NL 6 From Mark Giffin, CPU President, Re: Nationals Configuration and Dates 6.2 Competitions Current Wording: 6.2 The dates and groupings and of all CPU National Championships shall be determined by the CPU Board of Directors, with the following recommended groupings: 1) All events combined 2) If no bids are made for such an all-inclusive combination, other groupings will be considered. Proposed Wording: It is proposed these changes take place January The dates and groupings and of all CPU National Championships shall be determined by the CPU Board of Directors, with the following recommended groupings and dates: 1) Classic Sub-junior, Junior & Master Championships & Classic Sub-junior, Junior & Master Bench Press Championships to be held each March/April 2) Equipped Championships & Equipped Bench Press Championships to be held each June/July 3) Classic Open Championships & Classic Open Bench Press Championships to be held each year October/November 2) If no bids are made for a Championships, other groupings will be considered. Rationale: This year we have the largest CPU Nationals in our history with over 340 entries. We are trending toward another year of record membership. The concerns are: The list of clubs or individuals capable of hosting weeklong competitions is growing short The abilities of the meet director to attract sufficient volunteers for a weeklong event will be severely challenged The current practice of hosting combined Nationals in the very early spring negatively impacts an athlete s ability to prepare for higher level competitions. The suggested dates better reflect the IPF competition calendar Equipped lifting is in decline. The intent is to showcase equipped lifting by holding an Equipped Nationals and to attract lifters not selected to compete at Classic Worlds Seconded ON Amendment to split nationals into groupings yet to be determined. Second by Quebec. Motion fails 6.3 Competitions Current Wording 6.3 If an all-inclusive event is to be held, that date of the event must be between March 15 and April 15, not to include Easter weekend, should it fall during this period. Efforts shall be made to hold all national championships at least twelve (12) weeks prior to their respective World Championships. Proposed Wording 6.3 If an all-inclusive event is to be held, that date of the event must be between February 15 and March 15, not to include Family Day, should it fall during this period. Efforts shall be made to hold all national championships at least twelve (12) weeks prior to their respective World Championships. Amendment by proposer remove not to include Family Day. Rationale: The preliminary nomination deadline for Classic World Championships have preceded the completion of competition of the 2014 and 2015 Nationals. To date, special arrangements have been made however the 7 future risk is that the IPF preliminary nomination deadline will be missed and Canadian lifters will be excluded from participation at Classic Worlds Second Secretary Motion passed Qualifying Totals Current Wording 16.1 Canadian lifters wishing to compete in National Championships must meet qualifying totals. Proposed Wording 16.1 Canadian lifters wishing to compete in National Championships must meet qualifying totals. a) Canadian lifters wishing to compete at their first National Championships must first record a total at either a Western or Eastern Championships within the previous two years of their respective national championships. Rationale 1. Support growth and attendance at Western and Eastern Championships 2. Provide a means for newer lifters to gain experience in competing at a championships level 3. Establish the culture that competing at Western and Eastern Championships is a stepping stone to National and International competition 4. Establish the culture that Nationals is the pre-eminent CPU meet and attendance is earned Second - QU Motion passed Appendix A National Qualifying Standards Proposal 1: to raise National Qualifying Standards for Men and Women Powerlifting for all classes and categories by 3% or 5%. Rationale: A National Championships is elitist by definition qualified competitors at 2015 Nationals with 2000 members runs counter to this. Current qualifying standards are too easy to attain. Current standards are artificially distorting attendance at our National Championships and minimizing the relative importance of this meet. A review of Classic SJ, Junior, Open and M1 M3 Women and Classic SJ and Junior Men for 2015 Nationals revealed: There are 165 entries for these classes and categories 39 (23%) of these lifters have competed once 82 (49%) of these lifters have competed twice Current Standards - Men Wt. Class 53 kg 59 kg 66 kg 74 kg 83 kg 93 kg 105 kg 120 kg 120+ kg Elite Master Class I Class II Class III Class IV Class V Proposed Standard at Plus 3% - Men Wt. Class 53 kg 59 kg 66 kg 74 kg 83 kg 93 kg 105 kg 120 kg 120+ kg Elite Master Class I Class II Class III Class IV Class V Proposed Standard at Plus 5% - Men Wt. 53 kg 59 kg 66 kg 74 kg 83 kg 93 kg 105 kg 120 kg 120+ kg Class Elite Master Class I Class II Class III Class IV Class V Current Standards Women Wt. 43 kg 47 kg 52 kg 57 kg 63 kg 72 kg 84 kg 84+ kg Class Elite Master Class I Class II Class III Class IV Class V Proposed Standard at Plus 3% Women Wt. 43 kg 47 kg 52 kg 57 kg 63 kg 72 kg 84 kg 84+ kg Class Elite Master Class I Class II Class III Class IV Class V Proposed Standard at Plus 5% Women Wt. 43 kg 47 kg 52 kg 57 kg 63 kg 72 kg 84 kg 84+ kg Class Elite Master Class I Class II Class III Class IV Class V Proposal 2: to raise National Qualifying Standards for Junior Men and Women, Equipped powerlifting and Classic powerlifting by one class as follows: Men's Required Totals Equipped Unequipped Open Class I Class II Sub-Junior Class IV Class V Junior Class III (Change to Class II) Class IV (Change to Class III) Master Class II Class III Master Class III Class IV Master Class IV Class V Master 70+ None None Women's Required Totals Equipped Unequipped Open Class I Class II Sub-Junior Class IV Class V Junior Class III (Change to Class II) Class IV (Change to Class III) Master Class II Class III Master Class III Class IV Master Class IV Class V Master 70+ None None Rationale: Of the 80 SJ and Junior competitors at 2015 Nationals, 37 (46%) have competed twice or less. A combination of membership growth, higher calibre of lifting and easily achieved qualifying standards are distorting attendance at Nationals, stressing organizational capabilities and reducing the relevance of the national championships. Competing at Nationals is earned. It is not an entitlement of purchasing a membership and competing once or twice. 9 Proposals withdrawn by proposer in favour of a similar proposal from Mike Knott, below. Proposal to change the QT standards chart to a higher level, as below Second by Treasurer From: Joe Oliveira, BCPA 1) Proposal: delete s , add as s All National Championships will be concluded at least six weeks before the corresponding IPF World Championship event in the same year is scheduled to begin. Rationale: using previous year's totals will not result in sending the best team. International championship dates are published well in advance and should be taken into account when scheduling National qualifying events. Withdrawn in favour of other proposals. 2) Proposal: delete unless absolutely necessary from s. 5(c), Appendix C, and replace with . If necessary, members of the Appeal Committee may be drawn from Committee members and/or Associate Member delegates from the previous year's AGM. Second PEI 10 Motion passed Rationale: it is an illegal conflict of interest for individuals on a tribunal to hear appeals of their own decisions. 3) Proposal: Add as Appendix C s. 3(c): Submit, in written form, all evidence or argument he or she wishes to be considered regarding only the issue of how the complaint fulfills one or more grounds of appeal listed in s. 4. Second NL Motion passed Rationale: an applicant has a legal right to be heard on the question of establishing evi
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