FILM PERMIT APPLICATION INSTRUCTIONS

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FILM PERMIT APPLICATION INSTRUCTIONS Completed application (Please review attached Film Permit FAQ s) Filing Fee: Refer to Application Filing Fee Summary Code Compliance. Please include prep/teardown filming
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FILM PERMIT APPLICATION INSTRUCTIONS Completed application (Please review attached Film Permit FAQ s) Filing Fee: Refer to Application Filing Fee Summary Code Compliance. Please include prep/teardown filming activity days if they meet the description of staging in TOMC Title 4, Public Safety, Chapter 8 Film Permits. Parking plan: Parking plan should show equipment, all areas utilized for the parking of vehicles associated with the filming activities. Parking should be limited within residential zones to the greatest extent possible to minimize impact on area residents. Parking at a location other than the filming location will require a separate film permit application if it meets the description of staging in TOMC Title 4, Public Safety, Chapter 8 Film Permits. Required Insurance Documents (BOTH of the following are required*): 1) Certificate of Liability Insurance form (Accord Form 25 or similar) as the Certificate Holder; and 2) Additional Insured Endorsement form (Form CG or similar) * Both forms must have the City identified with the following wording: City of Thousand Oaks, its officers, officials, employees, agents and volunteers Certificate of Liability Insurance Requirements: Commercial General Liability required limits: $2 Million per occurrence and $4 Million General Aggregate Automobile Liability limits: $1 Million Combined Single Limit (Each Accident) Workers Compensation Limits: Statutory Coverage and Employer's Liability up to $1 Million Each Accident or Disease Property owner authorization letter: Letter signed by property owner authorizing the use of any private property for the period of filming. Notification of Location Filming Approval form: Approval signatures must be obtained from an adult occupant of each dwelling or business as follows: Location filming of three (3) days or less: At least 90% of the residences and businesses within two hundred (200 ) feet of the filming location. Location filming of four (4) or more days: At least 95% of the residences and businesses within three hundred (300 ) feet of the filming location. Still photography for one (1) day: Written consent of a dwelling or business immediately adjacent to or directly across the street from the still photography location. Still photography of more than one (1) day: Written consent of at least 90% of the residences and businesses within two hundred (200 ) feet of the filming location. Fire Department Questionnaire for Filming Form: Responsibility of applicant to fill out and fax form to Fire Department. City of Thousand Oaks Business License: Copy of current City of Thousand Oaks business license or Business Certificate Application with appropriate fees. If you have additional questions, please contact Finance Customer Service at (805) For assistance and information regarding Film Permits, please call the Community Development Department Code Compliance Division at (805) City of Thousand Oaks Code Compliance Division ( ) Film Permit FAQ s The City of Thousand Oaks processes film permits for each individual property being used for filming, i.e. filming at Residence A and Business B, or separate staging location*(see definition at bottom of page) will require two (2) film permit applications. The parking of more than five (5) passenger vehicles on a public or private street constitutes a staging location. 1. Do I need to obtain neighboring property owner approvals to film or stage*? Yes, film permits of 3 days or less require 90% signature approval from an occupant of residences and businesses 200 feet from the property line; filming more than 3 days require 95% signature approval from 300 feet from the property line. (NOTE: Property managers for multiple tenant properties, i.e. condominiums, office buildings, etc. cannot sign off for all tenants/residents. An occupant from each unit must sign the approval form.) We can provide you with a signature area map to assist you. 2. Do I need to obtain a film permit if it is all interior filming? Yes, all filming activity within the City requires a permit regardless if it is private, public, interior or exterior filming/shooting. 3. Are preparation and tear down days for filming considered a Filming Activity day? Yes, if it falls under the definition of staging *. 4. Do I need a film permit for just the parking of equipment, commercial vehicles or staff parking? Yes, the City of Thousand Oaks processes film permits by each property location, including staging location. Therefore, if you will be parking or setting up equipment at a location separate from your actual filming location (whether or not the filming location is within the City s boundaries), you will need to submit an additional film permit application(s). 5. Why do I need to provide an additional insured endorsement form to the City of Thousand Oaks, despite having the City of Thousand Oaks listed as a Certificate Holder on the Insurance Certificate? The Certificate of Insurance reads in the upper right hand corner This certificate is issued as a matter of information only and confers no rights upon the Certificate Holder other than those provided in the policy. This certificate does not amend, extend or alter the coverage afforded by the policies described herein. Due to this language, we require the Additional Insured Endorsement form including the City of Thousand Oaks, its officers, officials, employees, agents and volunteers. * Staging shall include but is not limited to, the parking of equipment vehicles, placement of generators or other mechanical equipment or lighting, erection of tents and similar temporary structures, placement or storage of miscellaneous materials or items supporting filming, and the parking of more than five (5) passenger vehicles on a public or private street. FILM PERMIT APPLICATION Please note: A completed Film Permit Application must be received at least 5 business days prior to any filming that requires police personnel assistance. Date Application Submitted: Date(s)/Time of Filming: am/pm through am/pm Name of Production: Film/Staging Location: Description of Filming: Firearms/Explosives to be used: Yes No Private Property City Property* Police personnel requested: Yes No Animals: Yes No Estimated # of People: Company Name: Address: City, State & Zip Code: Fax: Applicant s Signature: # of Vehicles: Contact Person: Phone Number: Address: Filming Activity # of Days Fee Per Day Total Fee Motion Picture Still Photography Use of Public Streets Use of City Buildings/Property Use of City Parking Facilities (Excluding Civic Arts Plaza) *including staging Police Assistance Fee Business License Total Fees and Charges $: car or standard truck $: semi-tractor trailers To be billed for actual costs post event $61 processing fee + $10/day or $25/week FOR STAFF USE ONLY Approved (Conditions Attached) Declined, Reason(s) Cancelled Postponed Permit Number: Community Development Signature: Date: Notification of Location Filming Name of Film: Filming Location: Filming Date(s)/Time: Traffic, noise and lighting impacts will consist of: Staging including equipment vehicle(s), tents, generators, lighting, storage, etc., will be located at: Simulated weapons will be used: Yes No Animals will be used: Yes No If yes, type: CONTACT INFORMATION FROM A FILMING REPRESENTATIVE IS REQUIRED TO BE LEFT WITH ALL PERSONS WITHIN THE WRITTEN CONSENT AREA. Notification of Location Filming for: The undersigned residents and/or businesses within the required notification area have been notified of the proposed filming location activities and have been given film company contact information: Name (Print) Street Address Signature Consent Do Not Consent Date Notification of Location Filming for: Name (Print) Street Address Signature Consent Do Not Consent Date Film Permit Applicant: Please check the appropriate filming notification. Location filming of three (3) days or less: I hereby certify that at least 90% of the residences and businesses within two hundred (200 ) feet of the filming location have signed and approved the filming. Location filming of four (4) or more days: I hereby certify that at least 95% of the residences and businesses within three hundred (300 ) feet of the filming location have signed and approved the filming. Still photography for one (1) day: I hereby certify that the dwellings or businesses immediately adjacent to and directly across the street from the still photography location have signed and approved the filming. Still photography of more than one (1) day: I hereby certify that at least 90% of the residences and businesses within two hundred (200 ) feet of the filming location have signed and approved the filming. Film Permit Applicant Signature: Date: *If applicant did not receive all signatures, please provide addresses, times/dates of attempt to notify and a copy of the notification of filming letter left at each property where signatures were unavailable. QUESTIONNAIRE FOR FILMING NAME OF PRODUCTION AND PRODUCTION COMPANY LOCATION OF FILMING: DATE/S OF FILMING: Fire Department Film Review Fee for Filming: $ Still Photography Review Fee: $ If any of the following will be present at the production site or base camp area a Fire Code Permit and a Fire Safety Officer may be required. Tents 401 to 1600 sq. ft. $ Tents greater than 1600 sq ft $ Pyrotechnics (explosives, squibs, open flame) $ Additional activities: Interior Set Construction No Yes Construction of structures No Yes Operation or landing of aircraft or helicopters No Yes Stunts No Yes The Fire Safety Officer is on production company time card and paid by the production company. Current rate is $48.00 an hour with an 8 hour min. Time and a half after 8 hrs and double time after 12 hrs. Contact Lori Ross, Filming Fire Safety Coordinator, with any questions (805) Company Representative Contact Number
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