DISTRICT OF TUMBLER RIDGE POLICIES & PRIORITIES COMMITTEE MEETING A G E N D A

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1. CALL TO ORDER DISTRICT OF TUMBLER RIDGE POLICIES & PRIORITIES COMMITTEE MEETING A G E N D A MONDAY, JUNE 8, :00 P.M. Town Hall Council Chambers, 305 Founders Street, Tumbler Ridge, BC V0C 2W0
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1. CALL TO ORDER DISTRICT OF TUMBLER RIDGE POLICIES & PRIORITIES COMMITTEE MEETING A G E N D A MONDAY, JUNE 8, :00 P.M. Town Hall Council Chambers, 305 Founders Street, Tumbler Ridge, BC V0C 2W0 2. APPROVAL OF AGENDA RECOMMENDATION: THAT the Policies and Priorities Committee adopt the agenda for its regular meeting scheduled for June 8, APPROVAL OF MINUTES MAY 25, 2009 Page 3 RECOMMENDATION: THAT the Policies and Priorities Committee adopt the minutes of its May 25, 2009 meeting as circulated. 4. BUSINESS ARISING FROM THE MINUTES 5. DELEGATIONS 5.1 Patrick Jarvis Biomass Derived Electrical Power Generation 7:00 p.m. 7:30 p.m. Patrick Jarvis to brief Council on opportunities for biomass derived electrical power generation in Tumbler Ridge. 5.2 Tumbler Ridge Softball Association 7:30 p.m. 7:50 p.m. Patti Kimmie, representing the Tumbler Ridge Softball Association is seeking assistance in improving, managing, and maintaining the softball diamonds and recreational facilities, including the use of public washroom amenities; and to create an event package for participants that is coordinated Grizfest to draw more people to the area. Page 7 6. REPORTS 6.1 Land Sale Policy TR 25 Revised (Part 2) Page 9 Report dated June 8, 2009 from the Economic Development Officer, titled Land Sale Policy TR 25 providing Council the opportunity to discuss and provide direction for changes to the District s revised Land Sale Policy. RECOMMENDATION: THAT Council direct staff to bring the Land Sale Policy, including any requested revisions, forward to a regular Council meeting for a decision. Agenda Page 1 6.2 Legacy Reserve Fund Continued discussion of the issue of a Legacy Reserve Fund for industry partners to contribute to the community. 7. CORRESPONDENCE 7.1 Corporation of the Village of Pouce Coupe Page 19 Correspondence dated May 25, 2009 from the Mayor of Pouce Coupe regarding the 2009 Canada Day Parade and questioning if Tumbler Ridge will be participating in the parade. RECOMMENDATION: THAT the Policies and Priorities Committee receive for information the correspondence dated May 25, 2009 from the Mayor of Pouce Coupe regarding the Village s 2009 Canada Day Parade. 8. QUESTION AND ANSWER PERIOD Guidelines: a) One question per person. After everyone has had an opportunity to ask a question, then a second question will be allowed to each person. This will give everyone an opportunity to ask a question and receive and answer in the 15 minutes allotted to Question and Answer Period. b) No questions concerning personnel issues. c) No questions concerning legal issues. d) Questions related to the current Council agenda will be entertained first; followed by questions not related to the current Council agenda. e) Questions are to be directed to the Chair who will then direct them to the appropriate Councillor. 9. RESOLUTION TO CLOSE MEETING None. 10. CLOSURE Agenda Page 2 POLICIES & PRIORITIES COMMITTEE MEETING MINUTES MAY 25, 2009 COUNCIL CHAMBERS PRESENT: ABSENT: STAFF: Chair, Councillor Beale Councillor Mackay Councillor Schembri Councillor Wren Mayor White (with notice) Councillor McManus (with notice) Councillor McPherson (with notice) Kim Isaak, Chief Administrative Officer Cheryl Hayden, Director of Community Services Matt Treit, Fire Chief / Bylaw Enforcement Marjorie Whalen, Corporate Officer 1. CALL TO ORDER Chair Beale called the meeting to order at 7:00 p.m. 2. ADOPTION OF AGENDA It was MOVED and SECONDED THAT the Policies and Priorities Committee: a) amend the agenda for the May 25, 2009 regular meeting by adding Item Raising the Speed Limit on Highway 52 East; and b) adopt the agenda as amended. CARRIED 3. ADOPTION OF MINUTES MAY 11, 2009 It was MOVED and SECONDED THAT the Policies and Priorities Committee adopt the minutes of its regular meeting held May 11, 2009 as circulated. CARRIED 4. BUSINESS ARISING FROM THE MINUTES None. Agenda Page 3 5. DELEGATIONS / PRESENTATIONS 5.1 Tumbler Ridge Curling Club Bernie Lehman and two other representative of the Tumbler Ridge Curling Club discussed the transfer of the liquor license from the District to the club. The club expressed concern with the cost of insurance and liability issues if they were to assume the license. Council was advised that revenues for the club are being depleted because of increasing rent costs. Ways to off-set the costs by utilizing the space during the off-season were discussed. Concern was expressed by the District with respect to the cost of subsidizing the club; liability issues that impact staff; and that few members have a Serving it Right certificate which is a legal requirement. The club was questioned if any members of club would be interested in holding the license if the District did not renew it. Council was advised that none of the members were interested in undertaking that responsibility. It was agreed by all that the recreation centre does not need another bar. Discussion ensued relative to expanding the hours of the club to accommodate seniors or shift workers and generate new members. Council was advised that this had been tried and was unsuccessful. 6. REPORTS 6.1 Curling Rink Fees Report dated May 25, 2009 from the Director of Community Services, titled Curling Rink Fees providing information on the curling fees of surrounding areas. Discussion ensued relative to: rental fees; rental of the space when not in use; the Curling Club s lease; compliance with liquor laws; and the need to have controls in place. Request of Staff: Staff was requested to report back to the next Policies and Priorities Committee meeting with options regarding the Curling Club issues relating to rental fees and liquor licensing. 6.2 Cat Trap Rental Agreement Report dated May 25, 2009 from the Fire Chief, suggesting consideration be given to renting cat traps to residents for the purpose of humanely trapping cats which wander onto their private property. 2 Policies and Priorities Committee Meeting M I N U T E S May 25, 2009 Agenda Page 4 Council discussed implementing the service on a 6-month trial basis. The issues of storage, transportation, and associated costs of catching cats need further consideration before an agreement can be finalized. Request of Staff: Staff was requested to report back to the next Policies and Priorities meeting with a recommendation regarding a cat trap rental agreement Resolution Process Correspondence dated March 20, 2009 from the Union of British Columbia Municipalities (UBCM) regarding the formulation of resolutions for submission to the annual UBCM Conference. Deadline for submission is June 30, Council was requested to determine whether they have a resolution they would like to bring forward to the UBCM for discussion at the annual conference. Members agreed that the resolutions put forward at the recent NCMA conference would be sufficient for this conference. 6.4 Commercial Parking Members discussed options for a designated commercial parking area in the District that would be located in a convenient and suitable location and could also generate revenue. Request of Staff: Staff was requested to report back on the feasibility of providing a commercial parking lot in a more convenient location. 6.5 Raising the Speed Limit on Highway 52 East There was discussion of approaching the Ministry of Transportation to raise the current speed limit from 80 km/h to 90 km/h on Highway 52 East. There was also discussion of the province installing guard rails along certain sections of the road. Request of Staff: Staff was requested to add the matter of raising the speed limit on Highway 52 East to the June 1, 2009 regular Council meeting. The Policies and Priorities Committee recommended that a letter be written to the Ministry of Transportation regarding raising the speed limit on Highway 52 East as well as the installation of guard rails on certain sections of the road. 7. QUESTION AND ANSWER PERIOD None, 8. RESOLUTION TO CLOSE MEETING None. 3 Policies and Priorities Committee Meeting M I N U T E S May 25, 2009 Agenda Page 5 9. CLOSURE There being no further business to discuss, the Chair called for closure of the regular meeting of the Policies and Priorities Committee at 8:31 p.m. It was MOVED and SECONDED THAT the regular meeting of the Policies and Priorities Committee be closed. CARRIED Certified a true and correct copy of the minutes of the District of Tumbler Ridge Policies and Priorities Committee meeting held on Monday, May 25, Chair, Councillor Beale Marjorie Whalen, Corporate Officer 4 Policies and Priorities Committee Meeting M I N U T E S May 25, 2009 Agenda Page 6 Page 7 Page 8 Page 9 Page 10 Page 11 Page 12 Page 13 Page 14 Page 15 Page 16 Page 17 Page 18 Page 19
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