CITY OF ELK GROVE CITY COUNCIL STAFF REPORT

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AGENDA ITEM NO. 9.1 CITY OF ELK GROVE CITY COUNCIL STAFF REPORT AGENDA TITLE: A public hearing to consider the Community Development Block Grant (CDBG) and Community Service Grant (CSG) funding
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AGENDA ITEM NO. 9.1 CITY OF ELK GROVE CITY COUNCIL STAFF REPORT AGENDA TITLE: A public hearing to consider the Community Development Block Grant (CDBG) and Community Service Grant (CSG) funding recommendations MEETING DATE: March 23, 2016 PREPARED BY: Sarah Bontrager, Housing and Public Services Manager DEPARTMENT HEAD: Darren Wilson, PE, Development Services Director RECOMMENDED ACTION: Staff recommends the City Council hold a public hearing to provide direction regarding the allocation of FY Community Development Block Grant (CDBG) and Community Service Grant (CSG) funds. BACKGROUND INFORMATION: Each year, the City receives an entitlement allocation of CDBG funding from the U.S. Department of Housing and Urban Development (HUD). The grant requires that the City prepare a five-year Consolidated Plan and an annual Action Plan. The Action Plan is the annual document that implements the Consolidated Plan and serves as a budget. The Action Plans identifies goals, projects, and funding amounts for the CDBG fiscal year. CDBG Allocation The City s CDBG allocation will be $820,031, a very slight increase from , when the City received $819,263. In addition to the new funds, staff recommends reallocating $303,119 in unspent prior-year funds. These funds must be spent on capital projects, such as housing, public facility improvements, or eligible public works projects. 1 Elk Grove City Council March 23, 2016 Page 2 of 4 CSG Allocation Along with the CDBG funds, the City has tentatively earmarked $360,000 from the General Fund for the CSG program in FY , which includes an approximately $5,000 increase from the previous year, in line with General Fund revenue growth. These grants provide funding for many local and regional nonprofit organizations public programs, and are more flexible than the CDBG funds. Application Process CDBG/CSG applications were completed and submitted online. Staff released the application in January, and it was advertised in the Elk Grove Citizen, posted on the City s website, and sent to local and regional nonprofits. A public meeting and application workshop was attended by several nonprofit organizations. Training and technical assistance was also provided to potential applicants throughout the application submittal period. Applicants were able to apply for either or both of the grant types. In reviewing the applications, staff identified the proposed activities that would be eligible for CDBG funding. CDBG Restrictions All CDBG activities must meet a national objective, usually by benefitting low-income persons or eliminating blight. At least 70% of the CDBG funds must be used for activities that benefit low-income persons (those earning less than 80 percent of the area median income). This restriction and the corresponding data collection requirements make qualifying for CDBG funding challenging for many local nonprofits. In addition to meeting a national objective, the activity itself must be designated as eligible. CDBG funds may be used for a variety of community development activities, including acquisition of real property, rehabilitation of residential and non-residential structures, construction of public facilities and improvements, public services, and economic development and job creation/retention activities. The City is limited to spending a maximum of 15 percent of the annual award ($123,000 in the upcoming year) on public services, which includes most nonprofit programs. Up to 20 percent of the annual allocation may be used for administration, although the City plans to set aside only $110,000 (14 percent), which will include $30,000 in funding for various activities in support of fair housing. 2 Elk Grove City Council March 23, 2016 Page 3 of 4 CDBG funds may not be used to supplant recent local funding for public services. This prevents or limits the City s ability to grant CDBG funds to nonprofits that have previously received Community Service Grant funding. ANALYSIS: Funding Requests The City received 31 eligible applications from nonprofits and City departments for a variety of activities. The grant applications were reviewed according to several factors, including feasibility, budget reasonableness, administrative capacity, level of impact, and leveraged funds. All applicants were given the opportunity to clarify aspects of their proposals. The funding requests received, along with staff recommendations for funding, are included as Attachment 1. Gray shading in the funding recommendation portion of the table indicates the activity is ineligible for a given funding source. Capital Projects The City received four requests for CDBG-eligible housing, public improvement, and economic development projects, totaling $735,000. In order to be eligible for CDBG funding, capital projects primarily serve the City s special needs groups and/or low-income residents. Public Services The City received 27 requests for public services programs, totaling over $800,000. Many of the requests came from new applicants, and the proposed programs address a wide variety of needs of Elk Grove residents. Next Steps Using the Council s direction on priorities and allocations, staff will prepare the draft CDBG Action Plan. The Action Plan will be available for public review and comment from April 11 to May 11. The Council will be asked to consider any public comment received and to adopt the Consolidated Plan and Action Plan at the May 11 meeting. Community Service Grant awards will be included in the City s annual budget, and will be adopted in coordination with the budget. Funds will be available July 1, Staff will work with each grantee to write a scope of work and budget for incorporation into a grant agreement. Proposed scopes, goals, and/or line item budgets may be adjusted to 3 Elk Grove City Council March 23, 2016 Page 4 of 4 accommodate partial funding of requests, changes to agency budgets throughout the fiscal year, etc., with the goal of ensuring that the City funds are properly spent and that the City receives a meaningful benefit from the activity. ENVIRONMENTAL ANALYSIS: No environmental analysis is necessary with this action since it is only a preliminary allocation of funds and is not associated with the approval of any specific project at this time. All future projects implemented with final funding awards will be reviewed for compliance with the California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA), if necessary. FISCAL IMPACT: The City anticipates receiving $820,031 in CDBG funds for FY , and also anticipates expending remaining prior-year CDBG funds. The CDBG program will require no funding from the General Fund in order to meet the administrative requirements of the grant. Administrative costs are covered by the grant. Approximately $360,000 from the General Fund is tentatively earmarked in the FY Budget for the Community Service Grant program. The Community Service Grant awards are subject to the City Council's adoption of the FY Budget, which will be presented in May ATTACHMENT: Grant Requests and Funding Recommendations 4 ATTACHMENT 1 CITY OF ELK GROVE CDBG AND CSG APPLICATIONS 5 6 City of Elk Grove CDBG and CSG Applications ATTACHMENT 2 Organization Activity Activity Description Big Brothers/Big Sisters of Greater Sacramento City of Elk Grove Facilities City of Elk Grove Housing City of Elk Grove Housing City of Elk Grove Public Works Chicks in Crisis Cosumnes Fire Department Youth Mentoring Teen Center Flooring Replacement Minor Home Repair Program Scattered Site Very Low Income Housing Curb Ramp Accessibility Upgrades (WAC012) Teen Parenting/Foster Youth Support Community Emergency Response Team Cosumnes Fire Department Sidewalk CPR Program Elk Grove Fine Arts Center Elk Grove Food Bank Elk Grove Food Bank Elk Grove HART Elk Grove United Methodist Church Elk Grove VFW Elk Grove Wrestling Academy Children's Summer Art Camps Food Closet and Clothes Closet Support Works Homeless Programs Support Weekend Meal Program Veterans Assistance Youth Wrestling Program Provide a mentoring program that matches 40 EG disadvantaged youth (25 existing, 15 new) with a stable, caring adult to increase school performance and decrease risky behavior. Replace carpet at the Teen Center's location in the old Elk Grove Courthouse (a City owned facility). New flooring to be a mix of polished concrete and carpet tiles for better durability. Offer forgivable loans to low income homeowners needing assistance to make minor health and safety repairs to their homes (e.g., HVAC replacement, reroofing). Purchase and/or rehab (if needed) one or more single family or duplex property for use as permanent very low income housing, primarily for persons exiting transitional housing. Remove barriers to accessibility by installing ADA compliant curb ramps at priority locations. Project is scalable and funding may be adjusted as needed. At $300K, 50 ramps projected. Fund mortgage and utility payments for The Ranch, a facility in Elk Grove offering counseling, life skills and employment training, and arts and recreation. Provide basic training in disaster/emergency response to empower citizens to offer first response services when needed. Serve five community events with first aid and EMS services. Implement a new program focused on offering hands only CPR training in informal settings, such as at public events or at local shopping centers. Offer summer art camps in July for children ages 8 12 (total 10 days). Provide materials for painting, pastels, drawing, mixed media, and sculpture. Propose funding scholarships for youth. Provide a variety of programs/services to low income persons, including a three day food supply once per month, clothing assistance, and counseling/referral services. Offer case management and education regarding finances, employment, health and nutrition, and housing to Food Bank clients, particularly the homeless and senior citizens. Fund administrative support and equipment to help organize client/mentor records, manage volunteers, and respond to public inquiries. Org runs Winter Sanctuary and mentors homeless. Purchase food for a Saturday breakfast and Sunday lunch open to any member of the community. Most attendees are low income or homeless. Assist military veterans, active duty military, and/or their immediate family with direct financial assistance and a college scholarship program. Proposed funding for direct assistance only. Fund rent and utilities for youth wrestling program, located in a Kent Street facility. Provide services to three middle schools, as well as all K 6 age groups. Requested Funding Total Activity Cost Amount Received CSG CDBG Service $ 29,800 $ 34,692 $ 20,000 $ 10,000 $ 10,000 CDBG Capital $ 45,000 $ 45,000 $ $ 45,000 $ 40,000 $ 40,000 $ $ 40,000 $ 500,000 $ 500,000 $ $ 500,000 $ 150,000 $ 200,000 $ 230,830 $ 305,150 $ 25,000 $ 536,073 $ 16,500 $ 16,500 $ $ 27,200 $ 27,200 $ $ $ 10,105 $ 10,105 $ $ $ 4,704 $ 4,704 $ $ 3,330 $ 75,000 $ 277,549 $ 71,000 $ 75,000 $ 32,000 $ 32,000 $ 32,000 $ 32,000 $ 10,000 $ 10,000 $ $ 10,000 $ $ 5,250 $ 17,250 $ 5,250 $ 5,250 $ 5,000 $ 5,000 $ $ 4,000 $ 18,000 $ 18,400 $ $ Funding Recommendation Other Hope for Healthy Families Low Cost Mental Health Counseling Provide low cost psychological testing, assessment, and mental health counseling to primarily lower income clients. $ 16,600 $ 16,600 $ $ $ 16,600 City of Elk Grove CDBG and CSG Applications Organization Activity Activity Description Kitty Karma Refuge and Recovery Center Meals on Wheels by ACC Community Cat Freedom Voucher Program Meals on Wheels Run a trap neuter release program for feral cats and neuter stray adoptable cats/kittens within Elk Grove. Request includes funding for surgeries and additional traps. Provide five hot or frozen home delivered meals per week to homebound seniors and provide weekday meals at the Elk Grove Senior Center. Requested Funding Total Activity Cost Amount Received CSG $ 5,000 $ 33,274 $ 2,500 $ 3, Funding Recommendation CDBG Service $ 53,070 $ 199,750 $ 51,195 $ 26,300 $ 26,770 CDBG Capital Other Musical Mayhem Productions Musical Theater Program Offset rental costs for facility on Kent Street and provide assistance with costuming for children's musical theater performances. $ 42,000 $ 42,000 $ 10,000 $ 14,000 Project R.I.D.E. Rize All Sacramento Self Help Housing Therapeutic Horseback Riding Lessons Afterschool Dance Programs Homeless Navigator Provide children and adults with special needs a safe, educational, and recreational equine experience. Fund tuition vouchers, horse supplies, and a motorized cart for Herald farm. Provide an afterschool dance program that focuses on goal setting and leadership building, along with movement and exercise. Funding proposed for afterschool programs only. Provide a navigator to perform direct outreach to the homeless living outside or attending Winter Sanctuary. Conduct intake with homeless persons to help them get coordinated entry to housing. $ 15,000 $ 461,450 $ 10,000 $ 10,000 $ 28,000 $ 107,000 $ $ 18,000 $ 10,000 $ 10,000 $ $ Sacramento Self Help Housing Housing Counseling Provide housing counseling to low income Elk Grove homeless or at risk of becoming homeless. $ 16,000 $ 16,000 $ 10,500 $ 5,500 $ 10,500 Sacramento Self Help Housing Tenant/Landlord Helpline Offer the Renters Helpline to provide landlord/tenant advice and mediation, as well as fair housing investigation and advocacy. $ 22,600 $ 25,600 $ 14,500 $ 14,500 Sacramento Self Help Housing Sacramento Splash Senior Center of Elk Grove Stanford Youth Solutions Teen Center USA Target Excellence Target Excellence Transitional Housing Case Management School Stormwater Education Program Senior Services Parent University Youth/Teen Services Afterschool Program Arts Enrichment Program Provide case management for the residents of the City's two transitional housing resources for homeless persons. Offer the Splash Elementary Program in four EG elementary schools. Program incorporates watershed education with science curriculum. Proposed funding from 503 (Drainage Fund). Provide staffing and operations support to the Elk Grove Senior Center, including the daily meal service. Includes budget for facility upgrades and equipment purchase. Offer parent workshops focused on supporting children's education, emotional and physical health, and encourage personal and professional growth in parents. Provide after school services such as tutoring, interviewing, job readiness, etiquette and personal development skills, mentoring relationship building, counseling, etc. to Elk Grove teens. Provide an afterschool program focused on homework time, physical activity, and other enrichment at four new elementary schools. Program includes snack and dinner for participants. Provide hands on arts and music programming to existing or proposed afterschool programs. Funding proposed for Crocker Art Museum's Artist to Go program. $ 20,000 $ 20,000 $ 14,000 $ 1,370 $ 12,630 $ 80,430 $ 87,690 $ $ $ 80,430 $ 100,000 $ 131,179 $ 100,000 $ 100,000 $ 7,545 $ 7,545 $ $ 5,000 $ 40,000 $ 161,409 $ 40,000 $ 40,000 $ 70,090 $ 179,008 $ $ $ $ 50,435 $ 50,435 $ $ 12,750 TOTAL $1,553,829 $3,306,913 $ 628,275 $ 360,000 $ 123,000 $ 890,150 $ 80,430 7 CITY OF ELK GROVE CITY COUNCIL NOTICE OF PUBLIC HEARING Dated: March 9, 2016 NOTICE is hereby given that on March 23, 2016, at 6:00 p.m., or as soon thereafter as the matter may be heard, the City Council of the City of Elk Grove will hold a Public Hearing at the Elk Grove City Hall, located at 8400 Laguna Palms Way, Elk Grove, to consider the following actions: COMMUNITY DEVELOPMENT BLOCK GRANT AND COMMUNITY SERVICE GRANT ACTIVITIES The purpose of this public hearing is to consider priorities and activities for the Community Development Block Grant (CDBG) and Community Service Grant (CSG) programs. The Action Plan will describe the CDBG programs and activities the City expects to undertake in the fiscal year. The City anticipates receiving approximately $800,000 in new CDBG funding and reallocating about $300,000 in prior-year funding. The City plans to use these funds for housing programs, public improvements, public services, and planning and administration. The release of this notice is one of the City s activities to fulfill citizen participation requirements. Federal regulations require localities to provide the public with reasonable access to the documents. The draft Action Plan will be available for public review on April 11 at the Elk Grove City Hall, 8401 Laguna Palms Way; the Elk Grove Public Library, 8900 Elk Grove Boulevard; and the Elk Grove Senior Center, 8830 Sharkey Avenue. It will also be available for public review on April 11 on the City s website at Copies of the Action Plan will be made available upon request and are free of charge. The public review and comment period will begin April 11 and will end May 11, The City of Elk Grove City Council will consider adoption of the Action Plan and provide an additional opportunity for public comment at their May 11, 2016 meeting. The City of Elk Grove encourages interested parties to attend public meetings and comment on the issues being discussed. If you wish to provide testimony and are unable to attend the meeting, written comments that are delivered to the City Clerk s office prior to the time of the hearing will be made a part of the public record. Public comment on all aspects of the City s CDBG and CSG programs is welcome and may be submitted by mail to Sarah Bontrager, Housing and Public Services Manager, 8401 Laguna Palms Way, Elk Grove, CA or by phone/ (916) or NOTICE REGARDING CHALLENGES TO DECISIONS Pursuant to all applicable laws and regulations, if you wish to challenge in court any of the above decisions (including planning, zoning and/or environmental decisions), you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this notice/agenda, or in written correspondence delivered to the city at, or prior to, this public hearing. ADA COMPLIANCE STATEMENT In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Office of the City Clerk at (916) Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. 8
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